Front Office Assistant

  • Full-time

Company Description

Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change.

Job Description

The Front Office Assistant is responsible for the management of reception services, meeting services, office supplies and the administration of maintaining facilities. Representing and living our Kaelo Brand through all their responsibilities.

Qualifications

PERSON DETAILS : WORK EXPERIENCE

REQUIRED

2 years’ experience in a similar role

PREFERRED

2 years’ experience in a similar role

EDUCATION : QUALIFICATIONS : ACCREDITATION'S WITH PROFESSIONAL BODY

REQUIRED

Matric

PREFERRED

Matric

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

Computer literate

PREFERRED

Computer literate

REQUIREMENTS

·         Good communication skills

·         Team work

·         Customer focus

·         Time management

·         Excellent verbal and written communication skills

·         Interpersonal skills

Additional Information

  KEY OUTCOMES

  • Manage Office Supplies
  • Manage Reception Services
  • Manage Meeting Services
  • Maintain Facilities
  • Administration and Reporting

 

Details include , but are not exclusive:

·         Meeting and greeting clients

·         Switchboard management

·         Diary management

·         Driver calendar management

·         Setting up of meeting and Boardroom bookings

·         Screening phone calls

·         General Housekeeping

·         Building Maintenance and logging all faulty equipment

·         Assisting with events and functions

·         General office administration

·         Weekly reporting for reception

·         Shared Services administration and related communication alerts

 

PERSONAL ATTRIBUTES:

  •       Accountability
  •       Action orientated
  •       Collaborative
  •       Communication
  •       Business writing skills
  •       Manages complexity
  •       Problem solving skills
  •       Efficient and Effective mind-set
  •       Planning and organisation
  •       Resilient and adaptive
  •       Encourages engagement
  •       Growth and development mind-set
  •       Purpose driven
  •       Significance and values orientated