Front Office Assistant
- Full-time
Company Description
Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change.
Job Description
The Front Office Assistant is responsible for the management of reception services, meeting services, office supplies and the administration of maintaining facilities. Representing and living our Kaelo Brand through all their responsibilities.
Qualifications
PERSON DETAILS : WORK EXPERIENCE
REQUIRED
2 years’ experience in a similar role
PREFERRED
2 years’ experience in a similar role
EDUCATION : QUALIFICATIONS : ACCREDITATION'S WITH PROFESSIONAL BODY
REQUIRED
Matric
PREFERRED
Matric
TECHNICAL SKILLS OR KNOWLEDGE
REQUIRED
Computer literate
PREFERRED
Computer literate
REQUIREMENTS
· Good communication skills
· Team work
· Customer focus
· Time management
· Excellent verbal and written communication skills
· Interpersonal skills
Additional Information
KEY OUTCOMES
- Manage Office Supplies
- Manage Reception Services
- Manage Meeting Services
- Maintain Facilities
- Administration and Reporting
Details include , but are not exclusive:
· Meeting and greeting clients
· Switchboard management
· Diary management
· Driver calendar management
· Setting up of meeting and Boardroom bookings
· Screening phone calls
· General Housekeeping
· Building Maintenance and logging all faulty equipment
· Assisting with events and functions
· General office administration
· Weekly reporting for reception
· Shared Services administration and related communication alerts
PERSONAL ATTRIBUTES:
- Accountability
- Action orientated
- Collaborative
- Communication
- Business writing skills
- Manages complexity
- Problem solving skills
- Efficient and Effective mind-set
- Planning and organisation
- Resilient and adaptive
- Encourages engagement
- Growth and development mind-set
- Purpose driven
- Significance and values orientated