Kaelo provides essential healthcare solutions ensuring the physical and psychosocial wellbeing of all South Africans towards lasting social change.

Purpose

The People Payroll Associate Specialist will be responsible for performing all activities relating to multiple payrolls, including maintenance of related records, filing tax reports, preparing accounting transactions and documents as well as preparing certain reports.

Supporting the Kaelo Staff, you will be responsible for maintaining personnel records, managing employee documents (including employment records, on boarding and off boarding guides) and updating internal databases. Assisting with the administration that encompasses the full end to end employee life-cycle.

Key Outcomes

Payroll

• Responsible for the preparation and processing of monthly payroll
• Liaise with external partners, like insurance vendors, and ensure legal compliance
• Communicate payroll changes to the Chief Digital Design and Marketing Officer and Chief Finance Officer
• Responsible for the coordination between Finance and Internal Business Areas, to ensure proper flow and maintenance of employee data and records

Kaelo People Support

• Prepare People documents, like employment contracts and new hire guides
• Assist with increase cycles and employee related administration
• Answer employees queries about People and Finance related issues
• Maintain relevant employee information and personnel records (e.g. leaves of absence, sick days and work schedules)
• Keep abreast with company policies and tax legislation's that impact on remuneration
•  Maintain a proper document control system
•  Arrange travel and accommodation related activities

Reporting

• Prepare month-end journals and reporting integrating to the financial system. (including preparation/distribution of detailed reports, e.g. expense claims, overtime, leave balances, head count, and month end reports)
• Generating reports for payments e.g. PAYE returns and other third parties
• Create regular reports and presentations on people metrics (e.g. attrition, leave and tenure)

Projects

•  Participate in People related and Finance projects

SPECIAL REQUIREMENTS

• Ability to maintain confidentiality and exercise extreme discretion

PERSON DETAILS : WORK EXPERIENCE

REQUIRED

• Three plus years performing all payroll functions
• Strong skills using and understanding the flow of transactions in an integrated and
• automated payroll accounting system

PREFERRED

• Proven work experience as an HR / People Administrator, HR / People Solutions Administrative Assistant or relevant role

EDUCATION : QUALIFICATIONS : ACCREDITATION'S WITH PROFESSIONAL BODY

REQUIRED

• Qualification in Payroll Administration

PREFERRED

• Bachelor of Commerce (Human Resources Management or Finance) 

TECHNICAL SKILLS OR KNOWLEDGE

REQUIRED

• Computer Literacy – Microsoft Excel, Word and PowerPoint
• Strong phone, email and in-person communication skills

PREFERRED

• Knowledge of Labour Laws
• Integrity or other related systems knowledge

  PERSONAL ATTRIBUTES:

•       Accountability
•       Action orientated
•       Communication
•       Business writing skills
•       Manages complexity
•       Problem solving skills
•       Financial acumen
•       Planning and organisation
•       Resilient and adaptive
•       Systems thinking and connecting ability
•       Purpose driven
•       Significance and values orientated