Executive Assistant

  • 6 Journey, Aliso Viejo, CA 92656, USA
  • Full-time

Company Description

KWSM is a unique digital marketing agency made up of journalists. We are professional storytellers, and we specialize in helping our clients engage their target audience. Our services include social media strategy & management, content creation, website design & video production.

Job Description

We’re looking for a proactive administrative professional to work with our President, Katie Wagner.

You will partner with Katie to ensure the productivity of the team and the agency.

You will be the office manager and cultural ambassador, building relationships with our team and our clients. You will be instrumental in the systems and processes that keep KWSM running smoothly.

Duties will include:

  • responding to phone and email inquiries
  • scheduling appointments & managing Katie's calendar
  • greeting and caring for guests
  • entry level online marketing tasks
  • planning team outings and celebrations
  • tracking ordering office supplies and snacks
  • driving to meetings
  • occasional personal errands

You will need to be an excellent communicator, both written and verbal, be familiar with G Suite tools, and have a basic understanding of the major social media channels (Facebook, Twitter, LinkedIn, YouTube). Previous administrative experience is preferred.

This is a position where you will learn about all aspects of digital marketing and what it’s like to work in an agency environment. There is ample opportunity to advance within the company. Our top candidates will have the opportunity to speak with the person who has held this position for the past 4.5 years.

This is a full-time position, with benefits.


The right person for this job will be….

Uncommonly Organized.

Between our clients, prospects, coaching program and Katie’s speaking engagements, you will interact with dozens of companies at a time. You won’t be bored here, but you will need to be flexible and keep your ducks in a row.


Great at Time Management.

Can you take a lengthy ‘to do’ list and prioritize what’s important? Can you multi-task when necessary, while continuing to perform well? Can you thrive in a bustling and interactive environment, and still get your work done? If so, you’ll fit right in!


A Team Player.

We have a very collaborative office, and want to work with people who want to be part of a team. If you’re the kind of person who likes the door to their office closed, you probably won’t be happy here. (Our offices don’t actually have doors.)



Yes, we work online. But in order to accurately tell our clients’ stories on social media, we have to get to know them offline, too. You will be a liaison between KWSM and our clients, and should be interested in getting to know them, and your colleagues.


Additional Information

If this sounds like you, please email Katie Wagner at katie(at)kwsmdigital.com.

Please visit the website www.16personalities.com and send us the results of the Myers-Briggs personality test found on the site.

We value our team culture.  You can experience it on our Instagram account @KWSMteam.