Cash Management /Accounts Payable Specialist
- Full-time
- Start Date: Immediate opening
- Department: Regional Support and Leadership
Company Description
KIPP Memphis Public Schools is part of KIPP (Knowledge Is Power Program), a national network of tuition-free, open-enrollment, public schools that are successful in helping students from educationally underserved communities develop the knowledge, skills, character, and habits needed to succeed in college and the competitive world beyond. There are currently 280 KIPP schools across the nation serving nearly 120,000 students. Founded in 2002, KIPP Memphis serves over 1,200 K-12 students in our four North Memphis schools and almost 900 alumni on their journeys to-and-through college with our KIPP Forward Program.
As a leader in providing high quality education for students who need us most, the KIPP Memphis team and family serves as a model of excellence and collaborates with other community organizations to raise the overall quality of education in Memphis. The mission of KIPP Memphis is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose - college, career, and beyond - so they can lead fulfilling lives and build a more just world.
Job Description
We are seeking a detail-oriented, results-driven Cash Management/Accounts Payable Specialist to join a high performing Finance Team. Reporting to the Managing Director of Finance, the ideal candidate will be responsible for the day-to-day handling of accounts payable transactions and cash management to ensure efficient, timely and accurate processing.
Key Responsibilities:
Review and approve invoices and credit card expenses for goods and services, verifying that transactions comply with internal financial policies and procedures
Review and upload vendor invoice and payment data files into accounting system
Prepare Accounts Payable reports for review by accounting staff
Process weekly check runs, including preparation and mailing of vendor payments
Maintain and synchronize vendor databases
Maintain organized accounting files
Research and prepare documents for financial reporting
Monitor, review, and process stale dated checks based on internal and statutory requirements for unclaimed property
Balance bank reconciliations for cash and other various accounts
Assist with managing the receipt of cash from all schools and facilitate the deposits of cash to the bank
Assist with the management and oversight of adherence to the KIPP Memphis Cash Receipt Policy and Procedures document
Assist with balancing and reconciling the general ledger
Prepare and review cash and check deposits for KIPP Memphis’s monthly financial close and maintain physical and digital records
Prepare revenue-related schedules and journal entries for the monthly close
Assist internal employees with credit card expense reports
Reconcile Credit Card Payment/Activity, Concur Expenses, liability accounts and Internal School Funds
Prepare journal entries for MSCS Deposits, ACH Payments, School Deposits, Credit Card Payments/Activity, Concur Expenses and SNP
Manage [email protected] box
Ensure all invoices are processed and assigned to appropriate school or department
Code and submit invoices in Concur
Add new vendors to Abila and Concur
File W-9s for new vendors
Prepare and upload invoice and checks from Concur to Abila
Assist with KIPP Memphis’s annual financial audit and support additional monitoring visits/audits as necessary
Perform other assignments/projects as assigned
Qualifications
Education
- Bachelor's degree in one of the following: Finance, Accounting, Business, Education, Business/Administration, Management
Or
Associate degree in Economics, Finance, Business plus 2 years of experience
Or
High School Diploma (GED) plus 7 years of relevant experience in Finance, Accounting, and Payroll
Knowledge, Skills, and Abilities
3+ years of relevant work experience in finance and accounting required
Experience in a full time accounting position
Demonstrated experience in cash disbursements, budget and coding
Previous experience with the following systems strongly preferred, but not required: Paylocity, Abila, Concur
Excellent Microsoft Office skills, specifically Microsoft Excel, required
Demonstrated ability and success in managing ambiguity
Demonstrated ability and success in juggling multiple projects and competing priorities
Detail-oriented: Does not let important details become forgotten. Ability to manage several detailed processes with strong management skills and ability to project plan.
Strong, team player and possession of customer orientation service. Be incredibly solutions-oriented, always presenting a proposed solution when encountering a roadblock.
Critical-thinking: ability to navigate complex and first-time accounting transactions, review and site authoritative literature.
Demonstrated the ability to process and execute in a high-volume task environment.
Legally eligible to work in the United States; no sponsorship provided
Additional Information
Salary
Salary for this position is competitive and depends on prior experience, degree attainment, and credentials.
Benefits
A competitive benefits package will also be offered.
KIPP Memphis is committed to a policy of equal treatment for all individuals applying to the school. KIPP Memphis does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.
All application information will be kept confidential according to EEO guidelines.