KIPP (Knowledge is Power Program) is a national network of free, open enrollment, college preparatory schools dedicated to preparing students in underserved communities for success in college and in life. There are 280 KIPP schools in 21 states and the District of Columbia serving more than 175,000 scholars and alumni. KIPP Metro Atlanta currently operates eleven KIPP schools including five primary schools, five middle schools, and one high school, as well as KIPP Forward which supports students on their journey “to and through” college. The Support Team provides strategic, financial, and operational support and oversight to all KIPP Metro Atlanta schools and drives initiatives designed to strengthen the schools’ academic programming and outcomes.

Reporting directly to the Chief Impact Officer, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for internal and external stakeholders, including senior managers, school leaders, teachers, board members, and donors on all matters pertaining to the Chief Impact Officer. The Executive Assistant also serves as a liaison to direct reports and senior leadership teams; organizes and coordinates executive outreach and oversees special projects. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

As an Executive Assistant, your core responsibilities include: 

​​​​​​Executive Support

• Manage the Chief Impact Officer’s calendar as well as support Executive team members with large-scale meeting requests, events, and special projects
• Plan, coordinate, and ensure that the CIO’s schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating a win-win situation for direct access to the CIO’s time
• Works closely and effectively with the CIO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense of the issues taking place in the environment and keeping the CIO updated
• Serves as a personal and confidential assistant to the CIO; composes and prepares correspondence, letters, memorandums, presentations, and reports.
• Arrange and book travel for the Chief Impact Officer Executive Team Members
• Communicates directly, and on behalf of the CIO, with Board members, donors, Foundation staff, and others, on matters related to CIO’s programmatic initiatives
• Research, prioritize, and follows up on incoming issues and concerns addressed to the CIO, including those of a sensitive or confidential nature.  Determines appropriate cause of action, referral, or response
• Works closely with CIO to keep him/her well informed of upcoming commitments and responsibilities, following up appropriately
• Ensures the CIO receives appropriate briefing for all engagements, so s/he is fully prepared.
• Successfully completes critical aspects of deliverables with a hands-on approach, including acknowledgment letters, and personal correspondence.
• Prioritizes conflicting needs; handles matters proactively, and follows through on projects to successful completion, often with deadline pressure.
• Works collaboratively and uses initiative to ensure pending matters are completed with high quality in a timely manner.
• Initiates and with approval of the CIO, plans, directs, coordinates, monitors, and report activities of multiple projects to ensure timely completion of initiatives.
• Completes a broad variety of administrative tasks for the CIO including; managing an extremely active calendar of appointments; completing expense reports; composing and preparing correspondence that are sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings.

Miscellaneous Administrative Support

• Serve as the CIO’s liaison with external contacts.
• Support CIO with internal communications, announcements and updates 
• Facilitate signatures for all KIPP Metro Atlanta Schools regional needs, including gift acknowledgment letters, financial documents, and compliance documentation.
• Prepare and submit weekly financial reports and monthly reimbursement forms for your, and the CIO’s, expenses.
• Process invoices and payments for vendors.
• Handle all administrative tasks, including responding to routine inquiries, printing, copying, scanning, mailings, and faxes.
• Manage contacts and voicemail correspondence for the CIO
• Provide support for other projects and tasks as requested by the CIO
• Proactively develop systems to increase the organization and efficiency of the CIO

Board of Directors Support 

• Partner with CIO and COS to coordinate all logistics related to Development Committee and Advocacy Committee meetings, including location, materials, technology, and food.
• Partner with COS to post all board and committee meeting agendas 48 hours prior to meetings in order to ensure compliance. Work with the Marketing and Communications Manager to ensure timely updates of board materials on the regional website.
• Input new, and update existing, board member information in the board database.

Miscellaneous Regional Office Support

• Scheduling ad-hoc requests for meeting space

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• Bachelor’s Degree required
• Minimum 5 years full-time related experience supporting C-Level Executives, preferably in a non-profit organization
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) required
• Detail-oriented, exceptionally efficient, strong time management skills, and strong ability to prioritize
• Strong project management skills, PMI certification preferred 
• Strong ability to create, maintain, and organize files and records systems–strong organizational skills are critical to success in this role as is strong time management
• Ability to multi-task and work in a fast-paced, demanding work environment
• Exceptional work ethic and flexibility to work long hours, if needed
• Excellent written, oral, and verbal communication skills.  Strong phone etiquette
• Professional, friendly, and adaptable personality that works well with others and is open to feedback
• High level of professional integrity and commitment to KIPP Metro Atlanta Schools’ mission
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Compensation:

We offer a competitive salary that depends on prior experience, as well as a benefits package including

• Healthcare (medical, vision, and dental) 
• Life and Long-term Disability
• Additional Voluntary Supplemental Insurance 
• Enrollment in the Teachers Retirement System of Georgia (mandatory for all employees)  

Statement of Non-Discrimination:

KIPP Metro Atlanta is committed to a policy of equal treatment for all individuals applying. KIPP Metro Atlanta does not discriminate based on race, color, gender, handicap, age, religion, sexual orientation, or national or ethnic origin.