Bilingual (Spanish) Office Manager
- Department: School-based Support
- Start Date: Immediate opening
KIPP Nashville Public Schools is a network of high-performing, free, open enrollment K-12 schools that has been committed to positively affecting student outcomes in Nashville since 2005. KIPP Nashville is part of the acclaimed KIPP Network, which educates 100,000+ students nationwide and supports students from Kindergarten through college, career and beyond. Through the KIPP Forward program, our team helps students identify their career of highest aspiration and develop the skills and confidence to chase their dreams.
KIPP Nashville currently operates 3 elementary schools, 3 middle schools, and 1 high school and we are excited to open our doors to a 2nd high school in 2023. Our student community consists of nearly 3,000 students in North, East and South Nashville. 94% of our students identify as Black, Indigenous and People of Color (BIPOC) and 26% are identified as diverse learners. We are excited to continue our growth to ensure all students in Nashville have access to an excellent education and the resources necessary to push past any boundaries that may stand in their way.
The mission of KIPP Nashville is to, together with families and communities, create joyful, academically excellent schools that prepare students with the skills and confidence they need to pursue the paths they choose - college, career and beyond - so they can lead fulfilling lives and build a more just world. If you share in this belief, if you have a proven willingness to do what it takes for students to be their best, if you thrive in an environment that is both collaborative and entrepreneurial, then you are already a KIPPster.
The Office Manager partners directly with staff, students, and families of KIPP Nashville and is responsible for maintaining operational excellence at the school’s main office. The Office Manager is a key member of the school’s Operations Team. The Office manager reports to the Operations Coordinator at their school site.
Responsibilities of the Office Manager include, but are not limited to:
Warmly greet all visitors to the school and direct them to the appropriate place or person
Manage school office, answer phones, and manage mail and fax
Receive and distribute messages for students and staff
Respond to parent questions and concerns, and direct them to the Principal when appropriate
Maintain the professional appearance of the front office
Track all visitors and tours
Manage day to day of attendance procedures ensuring accuracy
Organize and maintain supply, storage closets, and common work areas
Manage inventory and ordering of office supplies
Administer first aid and medications to students according to school standards
Distribute all deliveries to the appropriate person
Support the management of the school store, student uniforms, and the lost and found
Regularly update student phone lists and contact information
Sort/deliver mail, opening when appropriate
Coordinate service of copiers and printers as needed
Student Information Management System
Collect all student records, including immunization records, home language surveys, emergency contact forms, and media release form
Complete daily attendance, and enrollment, withdrawal, and contact data
Help develop and manage student progress reports and report cards
Manage collection, dispersal, security, and organization of all student cumulative record files
Assure confidentiality of files is maintained and lock files where appropriate
Student Recruitment and Enrollment
Engage in the student enrollment process, assist with student recruitment, and maintain all lottery records.
Ensure all students are enrolled in SIS system
Assist with the distribution of flyers, invitations, and other parent communication as it relates to the student recruitment process.
School Operations Support
Help plan logistics and preparations for school events, including, but not limited to, field trips.
Carry out any additional daily school duties as decided upon by the Principal or Director of Operations
Proficient in Microsoft Word, Excel, and PowerPoint
Prior school records experience (Preferred)
Experience working in a fast-paced environment (Preferred)
Pass Criminal Background Check
Proficient in speaking reading and writing in Spanish (Required)
Unwavering commitment to KIPP Nashville’s mission, students, families, and community
Firm belief in affirming the identity of students, families and staff
Demonstrates excitement in growing students into their highest selves
Passionate and committed to being a leader for racial justice and equity, and working in an organization committed to anti-racism
Strong communication skills with diverse constituents; clear writer, facilitator and speaker and eagerness to collaborate
Demonstrate commitment to continue their professional development individually, eager to offer and respond positively to feedback
Ability to tackle multiple projects and initiatives at once with a strong sense of organization, prioritization, follow through and results orientation
Possess an entrepreneurial spirit, be flexible, and willing to go above and beyond to meet the varied needs of students
Our comprehensive compensation package includes life insurance and long-term disability coverage provided by KIPP Nashville, voluntary medical and dental plans, in addition to retirement benefits and an annual salary increase. To establish equitable salary practices, the compensation package is derived from the regional KIPP Nashville Public Schools pay scale. This position is non-exempt and will follow a 12-month schedule.
Apply directly online. Please contact [email protected] with questions.
KIPP Nashville is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, sexual preference, national or ethnic origin, age, disability, pregnancy, or veteran status.
All your information will be kept confidential according to EEO guidelines.