Front Office Clerk/Receptionist - Middle School- December 2021

  • Oklahoma City, OK, USA
  • Full-time
  • Department: School-based Support
  • Grade Level: Middle
  • Start Date: Immediate opening

Company Description

KIPP OKC is part of the national KIPP network of tuition-free, open enrollment college-preparatory public charter schools dedicated to preparing scholars from most deserving communities for success in college and life.
 
Who we are: KIPP OKC College Prep Middle School is a high-performing, college-preparatory public charter school. We educate scholars in grades 4-8.

What we do: We set clearly defined and measurable high expectations for academic achievement, social-emotional skill support, and character development in order to create and reinforce a well-rounded culture of achievement. We know that every scholar is different and we personalize learning based on a scholar’s needs, skills, and interests. 
 
How we do it: Great schools require great teachers and school leaders. We empower our educators to lead school teams, and we invest in training to help them grow as professionals. Our schools provide a safe, structured, and nurturing environment with minimal distractions and more time for both academics and character building, so our scholars love school and maximize their learning.
 
Why it matters: Great education transforms lives. At KIPP OKC, teachers, scholars, and families are all united around the same goal: college and a choice-filled life. We believe that an excellent college-preparatory education will set scholars up for success in whatever life path they choose. When our scholars graduate from 8th grade, they leave us prepared to enroll at high-performing schools of choice. Additionally, our KIPP OKC alumni complete college at a higher rate above the national average for all scholars, and four times higher than that of scholars from similar economic backgrounds.

Job Description

Duties and Responsibilities

Front Office and Daily Operations

·         Welcome and direct visitors according to school’s sign-in procedure

·         Address all office communications, including incoming calls, faxes, files, mail, and deliveries

·         Maintain complete and accurate student records in cumulative folders and in the student information system

·         Maintain inventory of front office supplies

·         Store and administer medication to students as prescribed by doctor or physician

·         Attend first aid training and perform first aid as needed

·         Communicate with custodial staff when needed regarding cleaning of the facility

·         Maintain office equipment as needed

·         Schedule meetings and appointments as directed

·         Maintain a neat and organized front office area

·         Maintain a working knowledge of school databases and Microsoft Office

 

Student Attendance

·         Distribute tardy slips as needed to students at the beginning of the school day

·         Make morning calls home to students who are absent, and if needed, coordinate absent students’ homework drop-off and pick-up

·         Coordinate daily attendance taking, check records, and turn in weekly attendance sheets to Operations Manager for review

·         Coordinate parent requests for student early dismissal according to school’s dismissal process

 

Enrollment

·         Manage all incoming applications and enrollment paperwork for new and returning students

·         Assist in student recruitment activities, preparing for the enrollment lottery, and coordinating orientation meetings for new students

 

Communications

·         Help distribute weekly newsletters and growth reports and other items such as report card

·         Prepare and send out robocalls/text messages to families as directed

 

Miscellaneous support

·         Manage the student store and assist with any school fundraisers

·         Help plan and host on-campus and off-campus school events, including student field trips

·         Assist team as needed to build a safe, joyful learning environment

 

General

·         Maintain confidentiality of all student and staff information

·         Exemplify high standards of ethical conduct according to district policy

·         Represent the school in a positive and professional manner

·         Maintain a sincere and friendly attitude towards visitors and patrons

·         Follow through on and tasks given

·         Perform other duties as assigned

 

Qualifications

·         High school diploma required

·         Minimum 2 years of work experience, 3 or more years strongly preferred

·         Experience working in a school or non-profit preferred

·         Ability to self-direct, prioritize and multi-task among competing goals

·         Comfort with working in a fast-paced, entrepreneurial environment

·         Demonstrated ability to work well with others and build relationships across teams

·         Excellent written and verbal communication skills with keen attention to detail

·         Unquestioned integrity and commitment to KIPP OKC’s mission and values

Additional Information

All your information will be kept confidential according to EEO guidelines.

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