Data Systems Manager

  • Chicago, IL, USA
  • Full-time
  • Department: Regional Support and Leadership
  • Start Date: Immediate opening

Company Description

About KIPP Chicago

All eight KIPP Chicago campuses are rated Level 1 or 1+ in the Chicago Public Schools SQRP rating system, making KIPP Chicago the highest-performing network of schools in Chicago. Currently we serve 3,100 students in grades K-8 and 2000 alumni in high school or college through our KIPP Through College program. Our schools are located in West and South Side neighborhoods where 99% of our students identify as Black or Latinx,  96% qualify for free and reduced price lunch, and 16% qualify as diverse learners. KIPP Chicago alumni graduate high school at a rate of 91% (compared to 78% for low-income students nationally), matriculate to college at a rate of 77% (compared to 34%), and earn a four-year degree at a rate of 30% (compared to 11%). We attract, develop, and retain a diverse and talented staff of educators, 61% of whom identify as People of Color, with 51% identifying as Black and 10% identifying as Latinx. Our students and families choose our schools because our teachers are exceptional educators who work together as a collective to ensure students achieve and thrive.

Job Description

Position Overview

KIPP Chicago seeks a full-time Data Systems Manager for our Regional Data Team. This position is based in Chicago, IL (although most of our staff members currently are working from home due to COVID-19 safety measures) and has a start date of November 1. The Data Systems Manager reports to our Vice President of Operations and collaborates extensively with our Data Scientist, and will use their data management and analysis skills to ensure educational equality and equity.

The KIPP Chicago Data Team serves an internal advisory function, supporting schools and regional teams (academic, operations, talent, and alumni support) with analysis, prediction, and data systems support. The Data Team’s work runs the gamut from performing ad hoc analyses and decision support for regional leaders to servicing the software necessary for everyday learning. A significant portion of the work involves coordinating various software platforms, as well as using the R programming language,  Google Cloud Platform products, and Python and SQL in use and in production.

The Data Systems Managers top priorities are to ensure teaching and learning tools in our schools operate efficiently as well as analyzing the data these systems collect and generate. This may mean troubleshooting with school operations staff or analyzing data with our data team. No day is typical, but there are cycles throughout the year. There is systems turn-over, set-up, and rostering at the start of the school year. In the middle of the year are interim assessments and pilots of new technology.  The end of the year sees many compliance and data reconciliation tasks come to the fore. At times there might be an “all-hands-on-deck” research task to help with a new priority. We are currently singularly focused on remote learning as we continue to adapt to changing conditions due to COVID-19. The Data Systems Manager is responsible for:

Data Systems Management (70%)

  • Manage, maintain, and optimize our three major student data tracking systems: PowerSchool, DeansList, and Illuminate

  • Integrate student information system student rosters with educational technology rosters and maintain rostering systems through Clever

  • Ensure data integrity across systems

  • Serve as liaison between schools and ed tech companies, troubleshooting and diagnosing issues and elevating problems to vendors when necessary

  • Maintain student information systems by keeping track of rosters and transfers and enrollment

  • Manage report card publishing process

  • Manage Interim Assessment analysis and reporting, and hold instructional teams accountable to timelines

  • Optimize data collection practices with vendors & internal stakeholders like our Managing Director of Operations, Head of Schools, and Head of Academics by developing new tools and systems

Data Analysis (15%)

  • Perform analyses of student performance and school operations data   

  • Support regional compliance efforts by exporting and analyzing data from our data warehouse as well as other data systems.

Professional Development (15%)

  • Collaborate on data engineering tasks to move data across systems to data warehouse

  • Develop and document best practices in data storage and management

  • Working reproducibly (using literate programming practices like R Markdown/Jupyter Notebooks as well as version control via Git/GitHub) so colleagues can support and extend your work

  • Use modern data analytical tools (R, R Shiny, Google BigQuery, SQL, Python) to interact with and present data

  • Develop and deliver professional development regarding data use and analysis at periodic, region-wide Collaboration Days (4 each school year)

While the day-to-day work you’ll do is focused on systems, we have built in time to ensure you can build your skills in data analysis & coding. As we grow, it is possible that the person in this role could become a Data Analyst, with a more junior person coming on to assume the Data Systems Manager role.


Qualifications & Mindsets

Good data sense / numeracy: you notice when the Ns don’t look right and realize the implications of using a weighted mean vs. a straight average of subgroup averages. Even more you know why we often prefer the median.

Proficiency with these technical skills, although the right candidate can pick up the others on the job:

  • Using spreadsheet or database software to analyze and interpret data

  • Reconciling data from disparate sources and systems

  • Working reproducibly (so that colleagues can follow and extend your work)

  • Performing and interpreting basic data analysis (change of time, aggregation)

  • Understanding of Student Information Systems

Strong written and oral communication skills: You share the appropriate amount, at the appropriate level for the audience, in a clear and compelling way.

Ready to roll up sleeves and learn

Ability to work efficiently amidst competing priorities.

Comfort with receiving and sharing constructive feedback.

Curiosity about topics in K-12 education, commitment to improving learning conditions for students.  

Experience in a K-12 environment is preferred, not required. 

Additional Information


KIPP Chicago Schools offers a competitive compensation and benefits package: 

  • Salaries based on experience 

  • Competitive rates for medical insurance and short-term disability insurance. Dental insurance, vision insurance, life insurance, and long-term disability insurance are offered at no cost. 

  • A 403(b) retirement account with matching employer contributions

  • Robust professional development 


 KIPP Chicago is committed to a policy of equal treatment for all individuals applying for employment. KIPP Chicago does not discriminate on the basis of race, color, gender, sexual orientation, national or ethnic background. 

All your information will be kept confidential according to EEO guidelines.

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