KIPP
KIPP, the Knowledge Is Power Program, is a non-profit network of 255 college-preparatory, public charter schools educating early childhood, elementary, middle, and high school students. You can learn more at www.kipp.org.

KIPP PUBLIC SCHOOLS JACKSONVILLE
KIPP Public Schools Jacksonville is part of the KIPP national network. Together with families and communities, we create joyful, academically excellent schools that prepares students with the skills and confidence to pursue the paths they choose – college, career, and beyond – so they can lead fulfilling lives and build a more just world.

In the 2021-22 school year, the KIPP Jacksonville region will be comprised of four schools educating 2,000 students, kindergarten through ninth grade, in the North and Westsides of Jacksonville, Florida:

• KIPP Impact Academy: 5th – 8th grade
• KIPP VOICE Academy: Kindergarten – 6th grade
• KIPP Bessie Coleman Academy: Kindergarten – 7th grade
• New KIPP High School (coming 2021-22): 9th grade

To support these schools, we will employ approximately 200 full-time staff members. We seek educators and colleagues that represent our core values of high expectations, growth mindset, commitment to team, trust, joy, and sustainability. To learn more about what it is like to work and teach at KIPP Public Schools Jacksonville, please visit www.kippjax.org/teach. To see all openings, visit our Regional Job Board.

The Dean of School Operations (“DoSO”) provides excellent operational support to one specific KIPP Public Schools Jacksonville to help realize their mission by providing high-quality and personalized service to staff and families at that school. They will provide the daily support needed to make operations run smoothly at their school, to ensure that students and staff use the “more time in school” for academic purposes. In other words, the DoSO position is the first layer of problem-solving and support for all stakeholders. 

The DoSO will tailor the region-wide needs and requirements to the individual needs and preferences of their school. They will also participate in leadership meetings at their school. By working as a part of the school’s leadership team, the DoSO has a critical role in operationalizing the School Leader’s vision for culture, working on student enrollment and retention over time, engaging and motivating staff, and other high-level decisions. The DoSO typically manages all other school-based operations team members and performs other duties as assigned by the regional operations leader(s) and School Leader.

The DoSO is part of the school-based operations team and is a year-round employee. Typical hours for school-based leaders are 7:30 a.m. to 5:00pm Monday through Friday and there may be occasional meetings, special school events, or commitments that fall outside of these hours.

SPECIFIC DUTIES
Student Recruitment and Enrollment:You would be responsible for ensuring that your school is fully enrolled throughout the year.

• Recruit new students to KIPP by executing a broad strategy to attract  students to your school in partnership with regional direction and support.
• School-based student enrollment and re-registration, including messaging, parent communications, special events
• Partner with school counselor to set class schedules, student rosters, and class changes
• Ongoing onboarding of new families
• Manages compliance requirements related to enrollment, such a maintaining a cumulative folder for each student, requesting records from new student’s previous schools, ensuring they are enrolled in the SIS and other systems, etc.
• Presenting school information to potential new families or community groups

On and Off Campus Events: You would be responsible for scheduling, coordinating the logistics of, and executing all on and off campus events. In other words, you are the point of contact for all campus and community events at the high school.

• Field trips
• School-based family and community events
• Staff outings/team builders
• Ensuring safety of students at all times by coordinating adult supervision and security
• Partner with Athletic Director and School Leader to coordinate student clubs, sporting events, and other special events

Vendor/Regional Team Relationships:You would be responsible for maintaining vendor or regional team relationships and advocating for the needs of their school with these vendors.  

• Uniforms:
  • Ordering from vendor to school as needed
  • Addressing parent concerns
• Custodial/Facilities:
  • Work directly with Campus Manager to address custodial or facilities needs
  • Walkthroughs/Surveys
  • On-campus events – set-up/supplies, HVAC/trash set-up
• Transportation:
  • Work directly with Transportation Manager to address any bus needs
  • Coordinate logistics of arrival and dismissal (i.e. student safety, staff duty spots, etc.)
  • Field Trips scheduling
  • Oversee transportation changes process
  • Assist with daily arrival/dismissal as needed (arrival, dismissal, late buses)
• IT:
  • Work directly with IT vendor to ensure all IT needs are met
  • Help teachers create systems in classrooms to minimize IT repairs
• HR:
  • Work directly with HR team to ensure HR needs are met
  • Onboarding new staff to school procedures
  • Answering questions regarding the handbook from a school lens
• Meals:
  • Daily upkeep (observations, issues)
  • Build/maintain vendor relationship
  • Field trips/special meals (i.e. Literacy night & other on campus events)

Purchasing:You would be responsible for purchasing procedures and budgeting in partnership with your School Leader. All purchasing is done in partnership with regional support and guidance.

• Develop staff-facing purchasing protocols
• Product research
• Vendor activities – Sending POs, setting up accounts, tracking order/delivery status, fixing errors
• Efficient storage process
• Delivering products to staff and regular restocking
• Invoice receipt/reconciliation
• Tracking and reporting discretionary spend to school leaders

Day-to-Day Operations:You would be responsible for ensuring that day to day operations at your school run smoothly.

• Work with Front Office Coordinators to establish logistical and safety procedures that best fit the needs of the school
• Assist with strategic planning of attendance procedures, record keeping, and auditing
• Oversee substitute pool and ensure all classrooms have necessary coverage if a teacher is absent
• Oversee attendance procedures and interventions
• Presenting whole group to the high school staff about various procedures and policies
• Ensure policies are in place and followed to maximize student and staff safety

Parent Communication:You would be responsible for timely, professional, and informative communication with families.

• Oversee parent communication, including robocalls, letters sent home, etc.
• Communications include: upcoming on or off campus events, grades, etc.
• Organize and distribute student folders
• Address any logistical parent concerns
• Review and act on relevant and regular parent feedback through Possip in partnership with the school administration team

Other:

• Testing Assistance: help with schedules, hallway duty, proctoring (if certified teacher)
• Other projects as assigned by the School Leader, COO, or other regional leaders

COMPENSATION AND BENEFITS
Our compensation is very competitive and is commensurate with experience.

• Free individual health benefits (including medical, dental, and vision)***
• Free individual short-term and long-term disability insurance***
• 403(b) retirement program with a company match***
• To support growth, all staff members receive individualized professional development.
  
  ***This offering is subject to change for the 2021-22 school year. Terms would be outlined in an offer letter, if issued

REQUIREMENTS INCLUDE

• Bachelor's Degree
• Minimum of three years of professional experience
• Exceptional organization skills with a knack for details
• Ability to multi-task with competing priorities in a fast-paced environment
• High level of customer service to all stakeholders, both internal and external
• Grace under fire professionalism
• MS Office basic skills to include Outlook email and calendar, Excel, PowerPoint, and Word
• KIPP Jacksonville Schools believes that our staff will represent our core values—high expectations, a growth mindset, commitment to team, trust, joy, and sustainability. We search for established educators who embody them.
• High level of comfort with sitting at the front desk using office equipment, computers, entering data, answering phones, and greeting visitors for an extended period of time. Comfortable with walking up and down stairs and through school hallways as needed or delivering items to classrooms as needed

HIGHLY PREFERRED QUALIFICATIONS

• Previous experience with school-based operations
• Previous experience in a K-12 school setting
• Experience managing a team of three to five people

APPLY
Please complete an application and upload a resume via our job board. No applicants will be considered that submit resumes through other job postings. 

• Internal candidate: if you are currently a member of the KIPP Jacksonville team and family, please (1) inform your direct manager that you are applying to the position and (2) complete the full application online.

QUESTIONS
If you have questions about positions at KIPP Public Schools Jacksonville, please email Lauren at [email protected]. Please understand that resumes and/or cover letters are not accepted via email and you will be redirected to apply via the website.

KIPP Public Schools Jacksonville is committed to a policy of equal treatment for all individuals applying for employment at our schools. KIPP Public Schools Jacksonville does not discriminate on the basis of race, color, gender, handicap, age, religion, sexual orientation or national or ethnic origin.