KAEFER Integrated Services Pty Ltd is the Australian subsidiary of the KAEFER Group, a company renowned worldwide for excellence in the fields of industrial insulation and associated industries, with operations in more than 30 countries and over 28,000 employees worldwide.

We specialise in the supply of Industrial Services to the Oil, LNG, Mining and Power Industries and pride ourselves on our effective delivery of quality products and our exceptional service to clientele. We are also committed to the continuous development and training of our personnel to maintain a safe and rewarding work environment.

KAEFER Integrated Services Pty are currently seeking Expression of Interest for a motivated Site or Project Administrator for upcoming works in the North West Pilbara Region, working 2 weeks on 1 week off roster, this is a local based role no FIFO.

• Working closely with the site team to ensure smooth delivery of on boarding
• Organizing and maintaining personal records
• Updating Internal databases
• Support HR team and functions including gaining all required supporting documentation and uploading into internal database
• Mobilization procedures and processes per site requirements; and
• Logistic and travel management, maintain rosters, booking flights and accommodation
• Answer and monitor all incoming calls in a timely and professional manner
• Coordinate preparation of pre-start notices and toolbox agenda
• Update the weekly register for plant, equipment and light vehicles
• Data entry, document control and scheduling
• Providing general administration assistance to the team
• Assisting with invoicing and reporting as required
• Liaising with internal and external stakeholders on all project administration matters
• Undertake general administration duties

Requirements:

• Demonstrated experience of 5 years in a similar role Site-Based role
• Demonstrated experience working on a large Maintenace project  
• Must have a can do attitude
• The ability to work in a team environment
• Demonstrated proficiency in Microsoft Office Suite including Outlook, Word, Excel and Powerpoint
• Well-developed organizational, time management and prioritization skills
• Strong communication, high attention to detail & organizational skills
• Current Manual Drivers Licence
• Current Passport – Rights to work in Australia
• You are required to sit a pre-employment medical, including drug and alcohol screen
• You have a strong understanding of safety and PPE requirements in an industrial environment

Desired:

•  Certificate III in Business Administration or equivalent

KAEFER Integrated Services is an equal opportunity employer and strongly encourages Aboriginal and Torres Strait Islander peoples to apply.