CEO Personal Assistant

  • Full-time

Company Description

Our client, a reputable Telecommunication company in Hazmieh is looking for a CEO Personal Assistant

Job Description

- Act as the point of contact between the CEO and internal/external parties;
- Devise/maintain office systems, including data management and filing;
- Organize, maintain diaries and make appointments, often controlling access to the CEO;
- Arrange travel, visas and accommodation, and registration in events for the CEO;
- Organize and attend board meetings, take note and prepare minutes;
- Coordinate activities with different companies;
- Collate & file CEO travel expenses;
- Screen phone calls, enquiries and requests, and handle them as appropriate;
- Meet and greet visitors at all levels of seniority;
- Remind the CEO of important tasks and deadlines;
- Deal with incoming email, faxes and post, often corresponding on behalf of the CEO;
- Carry out research and present findings;
- Type, Compile and prepare documents, briefing papers, reports, newsletters, presentations, and correspondences in Arabic, English and French;
- Liaise with clients, suppliers and other staff;
- Organize events and conferences;
- Help in fundraising activities for an NGO, inside and outside Lebanon;
- Manage Social Media Content including Facebook, Twitter, Instagram, etc…

Qualifications

- Bachelors’ Degree in Administration;
- Minimum 3 years’ experience as a PA;
- Foreign Passport is a plus;
- Social Media Experience is a major plus;
- Discretion and trustworthiness: the PA will often be party of confidential information;
- Presentable and friendly;
- Proficiency in Microsoft Office, in particular Word, Excel and PowerPoint;
- Exceptional written and oral communication skills in Arabic, English and French;
- Good organizational and time management skills;
- Ability to be proactive and take initiative;
- Attention to detail;
- Flexibility, adaptability and ability to prioritize workload and to work extra hours to meet deadlines.

Additional Information

Work schedule:
5 days per week from 8:00 am till 5:00 pm

Salary is negotiable

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