One Two Three Autism School is paving the way for autism intervention in Lebanon. It will serve as a leader in providing world-class services to children with autism spectrum disorders and other developmental disabilities. We are one of the first schools to use the principles of Applied Behavior Analysis, to transform the lives of the families we serve. We believe each child is unique and deserves an individualized approach towards their education. Our school provides a nurturing environment that supports continuous growth in addition to individualized goals targeting the highest quality of life.

1. Administer payroll functions for all staff by the 5th of every month before 12PM.

2. Organize cash payments for payroll delivered in cash and ensure payment slip is signed.

3. Ensure all staff complete their full time hours before staff payroll is administered. Communicate with Program Director if hours are not completed.

4. Track staff Personal Time, Holidays, Vacations, Sick time and Unpaid time.

5. Accept tuition from families and ensure money is deposited in the bank and reconciled.

6. Complete tasks requested by the bank or the auditing/accounting firm.

7. Prepare monthly invoices for all student families and send them by email by the 1st of every month.

8. Track student families’ payments, prepare receipts and send them by email upon confirmation of payment.

9. Follow up with families on any unpaid invoices after due date and send out correspondence in regards to missed payment.

10. Report to Program Director and General Manager any unpaid bills from suppliers and/or services (i.e. IT company, Lawyer office, Furniture supplies, etc.) and arrange payment.

11. Coordinate and maintain a list of approved contractors and suppliers to ensure best value.

12. Manage, negotiate and monitor all contracts, leases and relationships with external contractors.

13. Manage payments to suppliers after coordinating with the General Manager.

14. Assist the Program Director and General Manager in establishing the budget planning and financial control and procedures.

15. Organize and manage school finances, in accordance with the laws and regulations of the Ministry of Education and Higher Education and the government of Lebanon.

16. Advising the Program Director and General Manager on compliance with legislation and guidance.

17. Monitoring income and expenditure in relation to the school’s budget, and produce monthly reports for the Program Director and General Manager.

18. Keep all school accounts and prepare income and expenditure reports and shall prepare accounts for submission to the school’s auditors.

19. Maintain and oversee all bank accounts including the school’s debit/credit cards, completing monthly reconciliations and reporting banking errors to Program Director and General Manager.

20. Assist in the preparation of daman documentation and tax on salary documentation.

21. Communicate essential information to Program Director and General Manager in a timely manner.

22. Complete monthly reports to Program Director and General Manager on current expenditures, balances and any other finances.

23. Distribute, collect and maintain a filing system that remains current and accessible at all times.

24. Reconcile financial discrepancies by collecting and analyzing account information.

25. Monitor cash in cash box, follow up on cash usage and track the submission of cash expenses. Notify Program Director and/or General Manager of missing or delayed paperwork. Ensure cash box has a minimum of LBP 500,000 per week and follow up with General Manager if cash is needed.

26. Collect and organize cash receipts.

27. Follow up with payments to ministries and/or government (i.e. daman, tax on salary, etc.) entities.

28. Use professional, positive, clear language in written and oral communication with parents, staff, community members, and visitors.

29. Check emails periodically throughout the day and respond within 24-48 hours.

30. Prioritize tasks effectively and meet deadlines.

31. Ensure that all administrative duties, checks, documentation, reports and returns (internal and external) are completed accurately and submitted within required deadlines.

32. Maintain confidentiality of financial information pertaining to staff and students.

33. Perform other duties assigned by the Program Director and/or General Manager.

● Bachelor’s degree in accounting, business administration, human resources or similar degree preferred.

● Minimum one to two years’ experience in accounting, office management, administrative or assistant.

● Knowledge of accounting responsibilities, systems and procedures.

● Time management skills, the ability to multi-task and creative problem-solving skills.

● Ability to use Microsoft Word, Outlook, PowerPoint, Excel, etc.

● Demonstrate functional oral and written communication in English and Arabic. Ability to also communicate in French preferred.

All your information will be kept confidential according to EEO guidelines.