Driven by a pioneering spirit, Malia Group is a multifaceted group of 25 companies that are leaders in 6 sectors including: Industries, Consumer Goods Distribution, Technology Solutions, Fashion, Engineering & Contracting, and Hospitality & Real Estate. With a direct presence in Lebanon, Iraq and the UAE, our purpose is to ensure excellence in the creation, production, and the timely delivery of goods and services.

Job Purpose

• Responsible for overseeing and optimizing purchasing activities by developing procurement strategies, negotiating contracts, managing supplier relationships, and ensuring cost-effectiveness.
• Collaborates with various departments to meet their procurement needs while maintaining compliance with company policies and industry regulations.
• Perform duties in accordance with Malia Group policies and procedures

Duties & Responsibilities

On Procurement Management & Planning

• Set the procurement departmental strategies and yearly business plan
• Develop and execute strategic sourcing plans to optimize costs and ensure a stable supply chain
• Analyze cost variations by procured item and report any deviation to Site Manager & Group Procurement Auditor along with recommendations and corrective actions
• Conduct negotiations with suppliers to secure favorable terms, pricing, and contract agreements
• Collaborate with internal stakeholders to understand and align on procurement requirements and specifications
• Evaluate supplier performance and implement improvements to enhance overall efficiency
• Manage relationships with key suppliers and foster long-term partnerships to enhance collaboration
• Ensure incoming & outgoing shipment cost is optimized
• Ensure compliance with relevant laws, regulations, and industry standards
• Develop and maintain effective communication channels with cross-functional teams
• Ensure timely follow-up on delivery and shipping date with supplier and update all concerned regarding any delay
• Ensure timely coordination with the accounting department and Group Procurement Auditor to finalize payment formalities
• Review and approve bank transfer orders, landed cost and all departmental POs
• Stay abreast of industry trends, market conditions, and regulatory changes affecting the procurement process

On Stock Management

•  Advise on strategic procurement tactics aiming at enhancing stocks and procurement conditions

On Equipment & Machines Purchase

• Request when needed new plant equipment and machines from approved or new suppliers. Negotiate best prices and issue PR/PO accordingly as per procurement process
• Handle equipment landed cost file upon items reception; Prepare relative cost vouchers according to freight, clearing & insurance charges

On Development

• Lead on new packaging projects and ensure an optimized and efficient selection process; Collaborate with R&D team to ensure launching as per set timeline

On Reporting & Database Management

• Ensure that all departmental databases are updated in a timely and accurate manner (approved suppliers, terms and conditions, bank information, technical specifications of products etc.)
• Submit trimestral reports to management on cost variations and improvements; Suggest corrective actions and solutions to enhance performance
• Ensure the timely update of suppliers' evaluation form and take immediate corrective measures when needed
• Actively lead on internal and external meetings whenever needed

On HR

• Contribute proactively with the Talent Acquisition Team in filling vacancies timely. Design/update related JD and on-boarding programs and ensure their proper understanding & implementation. Ensure an optimized structure in line with business priorities and performance
• Provide direct reports with needed resources/tools and guidance to fulfil their role properly and set their training needs and development plan in coordination with L&DM. Celebrate achievements, highlight people with potential to offer them perspective for growth
• Set direct reports annual Business Goals and required competencies and conduct quarterly feedback sessions to appraise their performance. Monitor continuously direct report productivity and take corrective actions in due time. Issue misconducts and enroll under-performers in related program
• Promote the Group's culture, encourage loyalty, trust, a healthy working environment and teamwork. Personalize the motivational approach, empower and inspire the team to reach greatness

Education
Bachelor Degree in Business or Supply Chain Management

Experience
Up to 8 years of experience in related field

All your information will be kept confidential according to EEO guidelines.