People Operations Administrator

  • Full-time

Company Description

At Jellyfish, we believe in the power of diverse perspectives and inclusive collaboration. We welcome individuals who excel in collaborative, varied teams and value the unique contributions that each person brings to the table.


Jellyfish is a global digital marketing agency; a unique fusion of tech enthusiasts, creative minds, and media and data experts all united to empower our clients along their digital journey. Our commitment to embracing diverse perspectives fuels our innovation and strategies that challenge the status quo, reinvent media activation, and craft influential stories for our global clients and their customers. Join us in shaping a future where business growth and personal fulfilment go hand in hand.

Job Description

Your primary responsibilities will include:

  • Assist with the co-ordination of onboarding new starter
  • Report into the people director
  • Help administer the appraisal process Leaver administration:
  • Support all people processes incl new starters, parental leave, probation pass, promotions, leavers etc and keeping all our systems up to date
  • Triage and manage incoming people queries - answering, escalating or delegating as applicable
  • Support the People Operations team in maintaining the accuracy of the database by inputting starters and leavers information, contractual amendments, change of details, annual leave and recording of sickness and other leave on the HR Database.
  • Help produce records from the HR database for the purpose of auditing and monitoring employee data; General: Attend meetings and events, including taking notes and preparing paperwork.
  • Data Integrity and Compliance: Ensure data integrity in systems through quality assurance, fostering compliance and data management.
  • Prepare monthly change data for input processing via Payroll; including new starters, terminations, absences, salary, role and basis information
  • Liaise with the Regional Partner and Senior People Operations Manager to ensure all payroll processes are completed promptly
  • Receive and review drafts sent by Payroll Process Vendor and validate that the requested inputs are being calculated. Reject (if wrong, making the necessary adjustments) or accept (if right) the draft via Horizon.
  • Ensure mandatory checklists for new starters are completed
  • Receive and review holiday calculation for the next month
  • Liaise with the Finance and treasury department on bank files (TXT) and the net list in excel of the Payment
  • Managing vacations, ensuring compliance with legislation and paying employees Vacations /Payments
  • Monthly Purchase of Meal Vouchers/Mobility for the next competence
  • Support in monthly Validations/invoices regarding Medical/Dental Assistance
  • Support in monthly Validations/invoices regarding Gympass and Occupational Health
  • Guarantee all benefits was sent to finance to be paid



Required Skills:

  • Portuguese speaker ,Fluent in English ( Spanish is a plus)
  • IT and numeracy skills
  • Good knowledge of Excel / Google Sheets (formulas and filters)
  • At Jellyfish, we are a proud Salesforce Partner. 1+ years of experience with this platform is advantageous.
  • A proven track record of 'making a difference
  • Willingness to participate in the implementation of global and local projects, procedures, and guidelines to help align the workforce with the strategic goals of the organisation.
  • A colleague with whom to share and develop in a diverse environment
  • US Operational knowledge advantageous
  • Good knowledge of payroll /labour legislation in Mexico and a good understanding of payroll calculations
  • Being an organised and planned person is highly recommended for this position

Note: We emphasise skills, expertise and behavioural attributes over years of experience and traditional degrees. If you want to join our collaborative team, we invite you to apply today with your resume in English.

Note: We emphasise skills, expertise and behavioural attributes over years of experience and traditional degrees. If you want to join our collaborative team, we invite you to apply today with your resume in English.

Additional Information

Join Jellyfish and experience a workplace where we prioritise your growth, celebrate your contributions, and empower you to tailor your work environment to suit your needs.  

💰 Reward: You'll receive a loyalty salary increase on your Jellyfish anniversary, in addition to our company-wide annual bonus.

💫 Custom Work Environment: Work remotely for up to 60% of your days and shape your day between 8am. and 6:30pm with flexible working hours.

📈 Growth, Your Way: Grow your career with one paid day each month for self-development and access to LinkedIn Learning with unlimited online courses.

👪 Family Support: Enjoy 14 weeks of paid leave for primary caregivers and 4 weeks of paid leave for secondary caregivers. We also provide £1000 (or equivalent) towards courses for returning primary caregivers to support your transition back into work.

Unfortunately, there has been an increase in fake recruiters impersonating Jellyfish and unlawfully using our brand name. If you are unsure if an email with a job offer you have received is genuinely from Jellyfish, or if you suspect any fraudulent activity, please report it to [email protected].


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