JDRF is the leading global organization funding type 1 diabetes (T1D) research. Our mission is to accelerate life-changing breakthroughs to cure, prevent and treat T1D and its complications. To accomplish this, JDRF has invested nearly $2 billion in research funding since our inception. We are an organization built on a grassroots model of people connecting in their local communities, collaborating regionally for efficiency and broader fundraising impact, and uniting on a national stage to pool resources, passion and energy.

JDRF’s Illinois chapter, based in Chicago, plays a vital role in JDRF’s success. With revenues of $13.7 million in FY 2017, the Illinois Chapter is the largest of JDRF’s chapters around the country. The Illinois Chapter has a strong Board of Directors as well as volunteers who are actively engaged and passionate supporters of JDRF.

This position supports all office operations department activities as assigned by the Office Operations Manager and the Executive Director.

General Responsibilities:

• Supports all Office Department activities as assigned by Senior Manager, Office Operations. 
• Partners with the outreach department on the Bag of Hope program to send and track T1D bags and toolkits
• Completes data entry of financial and donor information within three databases (Luminate CRM/Salesforce, Greater Giving and Luminate Online) along with the operations team to ensure data is entered and reported in an accurate and timely manner
• Participates in other office operations team projects as needed
• Performs other administrative duties as assigned
• Participates in all JDRF events, including One Walk, One Dream Gala and TypeOneNation
• Attends all three board meetings and yearly Annual Meeting
• Learns about JDRF, current diabetes information and research

Specific Responsibilities:

• Matching Gifts and Workplace Giving Program
  • Responsible for managing, tracking and coding the incoming employer sponsored and employee matching gift(s) for data entry, data tracking and tax acknowledging for the various programs and events the gift is allocated for.
  • Responsible for managing, tracking and coding via smartsheets, the employer sponsored gift that is offered via an employee’s payroll deduction. 
• Gift Acknowledgement(s)
  • Maintains hyper awareness of IRS and Illinois Chapter regulations regarding timely and accurate acknowledgement of gifts
  • Supports Office Operations by retaining electronic files of letters and makes them available for yearly internal audit.
• Outreach
  • Manages the Bag of Hope (BOH) and T1D program
  • Tracks and organizes all incoming request forms for both programs
  • Inventories and stores all BOH and T1D Kits for future shipments.
  • Prepares monthly reports and audits data entry 
• Data Management
  • Follows Chapter Business Rules for data entry.
  • Enters all data promptly and in accordance with good money handling practices set down by the office.  This includes but is not limited to details properly entered into the donor database.  Data entry also includes receiving coded monetary donations and processing them for entry into Oracle and for deposit at bank.
  • Audits data entry on a daily basis to ensure accuracy.
  • Coordinates with management to develop and implement good data entry practices to ensure the accuracy of the database.  Communicates with each department regularly to guarantee data entry needs are met in timely fashion. 
  • Has good working knowledge of donor database software, and participates in revising rules or procedures with supervisor when necessary. Also is available to answer Chapter staff questions regarding donor records.
  • Has the ability to pull data from database in reports to audit entry mistakes as well as produce acknowledgement letters and respond to staff requests.
• Financial Support
  • Assists Senior Manager, Office Operations, with financial data entry and other related tasks as necessary.
  • Participates in the daily process of logging all incoming checks and cash.

• Associates degree or higher, or 3 plus years in a business office.
• Advanced Microsoft Word and Excel experience a must (fundraising software helpful).
• Donor database experience a plus (training available).
• Must be extremely detail oriented in all aspects of work.
• Must be able to work on multiple projects simultaneously.
• Must have good telephone skills.
• Clerical and writing skills helpful.
• Background in bookkeeping a plus.

JDRF is an Equal Opportunity Employer.