Administration & Cluster Manager Assistant

  • Tole Bi Street 101, Almaty, Kazakhstan
  • Full-time

Company Description

Johann Jacobs and Egbert Douwe didn’t know where the journey would lead, they just believed that everyone deserved the coffee they love. Now JACOBS DOUWE EGBERTS is leading the way, shaping the future of coffee. As a pure-play coffee company, we are proud to be part of millions of people’s lives. Enjoyed in over 80 countries, our 12,000 passionate coffee champions are delivering our vision: a coffee for every cup.

True coffee democracy begins here with all of us. Coffee is at the heart of life. It is with us at the big moments and the small. It’s an expression and enjoyment of personal taste and everyone should be free to enjoy their coffee their way. So why don’t you join us? And be a part of something amazing…

Job Description

Administration & Cluster Manager Assistant has main focus on:

  • Facility management (office rent, cleaning, security, office supplies and etc.) 
  • Supporting KZ commercial and production teams with travel arrangement (tickets, hotels, transfers, visas, etc.)
  • Coordinating and organizing visits (inward/outward): draft and communicate visit plans, compile travel details, plan side meetings, store-checks, dinners, arrange accomodations,  catering, provide  support  for the corporate visitors with the invitation letters and other documents required for visa processing.
  • Assisting in the organization of corporate events (with involvement of HR)
  • Processing of invoices in SAP system (GR creation)
  • Personal Assistant role to EECA Cluster Manager: organizing, coordinating and managing the daily workflow, meetings and travel agenda; handling the expense reports


  • Higher Education
  • 1-2 years of experience in administration and as personal assistant roles
  • Proven ability of establishing and maintaining effective cross functional collaboration demonstrating ability to be flexible, balanced and positive
  • Experience of events management and internal communication would be considered as additional advantage
  • Diligence and accuracy, customer-oriented and proactive approach
  • Strong analytical thinking and problem solving skills
  • Advanced planning and organization skills
  • Ability to take initiative and being responsible
  • Ability to quickly, efficiently search, find and absorb information
  • Proficiency in Microsoft Office programs
  • Fluency in written and verbal English

Additional Information

We offer:

  • Excitement from working and learning in the team of high prefessionals;

  • Extensive on the job development;

  • Competitive salary package;

  • Compensations & benefits package, which includes: medical, meal allowance, annual bonus programme;

  • Rewards & recognition programme

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