Assistant to General Manager, MEA

  • Bağdat Caddesi, Kadıköy, Turkey
  • Full-time

Company Description

Johann Jacobs and Egbert Douwe didn’t know where the journey would lead, they just believed that everyone deserved the coffee they love. Now JACOBS DOUWE EGBERTS is leading the way, shaping the future of coffee. As a pure-play coffee company, we are proud to be part of millions of people’s lives. Enjoyed in over 80 countries, our 12,000 passionate coffee champions are delivering our vision: a coffee for every cup.

True coffee democracy begins here with all of us. Coffee is at the heart of life. It is with us at the big moments and the small. It’s an expression and enjoyment of personal taste and everyone should be free to enjoy their coffee their way. So why don’t you join us? And be a part of something amazing…

Job Description

This position Assistant to General Manager MEA has main focus on:

  • Organizing, coordinating and managing the daily workflow of MEA General Manager`s
  • Supporting MEA LT (İstanbul based) with travel arrangements
  • Coordinating MEA regional agenda and organizing MEA Leadership Team meetings
  • Dairy management and business travel organizations (tickets, hotels, transfers, visas, etc.)
  • Coordinating and organizing visits (inward/outward): draft and communicate visit plans, compile travel details, plan side meetings, store-checks, dinners, arrange accomodations,  catering, provide  support  for the corporate visitors with the invitation letters and other documents required for visa processing..
  • Providing assistance to MEA GM with other requests
  • Assisting in the organization of corporate events (with involvement of HR or MEA Leadership team)
  • Handling the expense reports and other documentation
  • Conserving executive's time by reading, researching, drafting letters and documents; collecting and analyzing information; initiating communications
  • Combining and preparing the MEA presentations for townhall, meetings

Qualifications

  • Bachelor’s Degree in a reputable university
  • 3-5 years of experience in administration and as personal assistant
  • Proven ability of establishing and maintaining effective cross functional collaboration demonstrating ability to be flexible, balanced and positive
  • Experience of events management and internal communication would be considered as additional advantage
  • Diligence and accuracy, customer-oriented and proactive approach
  • Strong analytical thinking and problem solving skills
  • Advanced planning and organization skills
  • Ability to take initiative and being responsible
  • Ability to quickly, efficiently search, find and absorb information
  • Proficiency in Microsoft Office programs
  • Fluency in written and verbal English

Additional Information

 

  • Excitement from working and learning in a dynamic, international and multicultural environment 
  • Opportunities of personal and professional development 
  • Flexibility with working hours 
  • Flexibility in frequent travelling
  • The best coffee served all day in our office – Can you imagine that?
  • The position will be working at Bağdat Caddesi & Sancaktepe
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