Johann Jacobs and Egbert Douwe didn’t know where the journey would lead, they just believed that everyone deserved the coffee they love. Now JACOBS DOUWE EGBERTS is leading the way, shaping the future of coffee. As a pure-play coffee company, we are proud to be part of millions of people’s lives. Enjoyed in over 80 countries, our 12,000 passionate coffee champions are delivering our vision: a coffee for every cup.

True coffee democracy begins here with all of us. Coffee is at the heart of life. It is with us at the big moments and the small. It’s an expression and enjoyment of personal taste and everyone should be free to enjoy their coffee their way. So why don’t you join us? And be a part of something amazing…

DEPARTMENT: Human Resources & Administration, İstanbul, Turkey

POSITION GOAL:

This position will be reporting to HR Manager in JDE Turkey.

The key responsibilities of the position will be the execution of all administrational operations and supporting Human Resources and General Management departments.

MAIN RESPONSIBILITIES:

• Tracking all items of Admin Budget cost center based, monthly and annually
• Providing HRBP the actual administration budget data for AOP process, data for payroll and administrational regional cross charges
• End to End vendor management, partnering with the Procurement department: from Purchase Order requisition to invoicing, creating Goods Receipt on the system by aligning with finance
• General administration assistance including but not limited to – preparation of letters of appointment, visa and all related documentation to JDE Turkey associates and expat documentation process in case of a need
• Responsible of the company documentation being up to date and archived in accordance with the legislation
• Organization of the team events/meetings in terms of all logistics and organization (hotel, reservation, transportation, coffee break, welcome pack..
• Organization of the regional meetings in the current country (scheduling, reservations, transportation, agenda preparation, welcome packs, coffee breaks..)
• Responsible of the company car fleet operations (periodical maintenance, fuel management)
• Responsible of end to end facility management of the office; cleaning & security operations, utilities management and orders, parking exc.
• Supporting the MEA GM & LT in travel organizations; flight bookings, hotel reservation and confirmations, visa requirements, documentation, expense reporting
• Quarterly expense audit reporting to the region, ensuring all the costs are in align with the local and global ZBB
• Diary management for JDE Turkey, team announcements, birthday / funeral / farewell organizations

• Bachelor Degree in Business Management /  Social Sciences
• Motivation of having a career in Human Resources / Administrational Operations
• 1+ Year of Experience in a corporate company
• Good analytical & communicative & organizational skills
• Detail orientation & ability to manage complex and ambiguous situations
• Flexibility & adaptability to change
• Ability to work in a multicultural team and to interact with a diverse stakeholder group
• Ability to work with tight deadlines and in a fast paced environment
• Motivation to learn & grow within
• Excellent command of English & Turkish
• Excellent command of Microsoft Office Programs

• Excitement from working and learning in a dynamic, international and multicultural environment 
• Opportunities of personal and professional development 
• Flexibility with working hours 
• The best coffee served all day in our office – Can you imagine that?