Johann Jacobs and Egbert Douwe didn’t know where the journey would lead, they just believed that everyone deserved the coffee they love. Now JACOBS DOUWE EGBERTS is leading the way, shaping the future of coffee. As a pure-play coffee company, we are proud to be part of millions of people’s lives. Enjoyed in over 80 countries, our 12,000 passionate coffee champions are delivering our vision: a coffee for every cup.

True coffee democracy begins here with all of us. Coffee is at the heart of life. It is with us at the big moments and the small. It’s an expression and enjoyment of personal taste and everyone should be free to enjoy their coffee their way. So why don’t you join us? And be a part of something amazing.

The role provides attentive, courteous and efficient administrative support of JDE UA associates in Kyiv.

Work with suppliers, documents, payments and reports.

LOCATION:

Kyiv, Ukraine

MAIN RESPONSIBILITIES:

• Full support in internal/external meetings and teambuildings organization (communication with stakeholders, event agencies; briefs creations; cost estimates check; spends control; deadlines/timings control; control of organization process; documental support; compliance company’s internal procedures and policies control

• Travel support: visa request, transfer, information support, cooperation with travel agency

• JDE newcomers onboarding and JDE UA associates consultancy regarding Administrative processes, policies, procedures

• Support HR and Admin projects: events, orders, payments, contract coordination

• Low Value Materials order on request: cooperation with requester, supplier, follow internal order process, work with payment documents

• Payments: work with incoming payment documents, registration, sign, posting goods and services in SAP system, payment control

• Drawing up presentations, infographics and preparation of necessary materials for HR/Administration;

• Preparation of textual information on the Administration actual topics with next informing employees in cooperation with Internal communications.

• Conducting various researches (search and preparation of necessary data);

• Participation in meetings, keeping meeting notes and making follow-up records;

• Participation in budgeting process in terms of annual planning

REQUIREMENTS:

• Enthusiastic about coffee

• University degree

• Experience in the role of Secretary, Executive Assistant, Personal Assistant, Administrative specialist is a must

• Communicative and pro-active team player

• Attentiveness to details, result oriented

• Flexibility, stress resistance and ability to learn fast

• Diplomacy and sense of humor are welcome            

• Fluent Ukrainian, Russian, English both written and oral

• PC skills: MS Word, MS excel, MS PowerPoint; SAP and 1C experience will be a plus

Leadership attitudes and essential behaviors in terms of:

• ENTERPRENEURSHIP

• DISCIPLINE

• SIMPLICITY

• ACCOUNTABILITY

• SOLIDARITY

WE OFFER:

• Excitement from working and learning in the international and multicultural environment with high potential to growth in Ukrainian market;
• Extensive functional and leadership training and development programs;
• Competitive salary package;
• Compensations & benefits package, which includes: medical insurance, life insurance, meal allowance;
• Rewards & recognition program.