HR Coordinator (Employment & Departure)

  • Al Falak St - Al SufouhAl Sufouh 2 - Dubai - United Arab Emirates
  • Full-time

Company Description

Iqarus has a proud history, extending over 40 years, of delivering fully-integrated healthcare solutions in complex and demanding operating environments. We operate across the medical spectrum from primary care and occupational health, to advanced pre-hospital trauma care, through to full scale laboratory, radiological, diagnostic and surgical capabilities. Our approach projects the highest standards of clinical care into the environments in which we operate, through a combination of local knowledge, multinational medical staff, integrated global clinical governance, training and medical supply. Our highly-skilled operational teams deliverfrontline and preventative services to mitigate health risk and help organisations keep their workforces safe, healthy, resilient and productive.By increasing the quality, simplicity and efficiency of health delivery we enhance our clients’ return on investment in health and in many instances, help elevate social and/or humanitarian objectives too. Our clients include multinationals and SMEs, governments, non-governmental organisations, supra-nationals, and non-governmental organisations. 

Job Description

Role Summary:

Reporting to the HRM the HR Coordinator (employment & departure) is responsible for the end-to-end employee lifecycle processes and daily activities post onboarding, including but not limited to performance management, probation, promotion & transfer, contract changes, departure, employment letters, and employee relations.

Duties and responsibilities:

  • Coordinate the probation process, ensuring all staff are sufficiently assessed against requirements during the probation period
  • Coordinate the annual performance appraisal process, ensuring that all staff undergo a formal appraisal once per year
  • Draft and issue employment letters to specified templates as and when required
  • Coordinate any promotions or department/project transfers, ensuring that all the required forms are completed and approved
  • Ensure all contract changes, promotions, transfers are notified to the HR & Payroll Coordinator for processing in the HRM system
  • Coordinate the departure process, including mandatory letters, IT deactivation, the return of equipment/access passes, etc.  Liaise with the HR & Payroll Coordinator, IT team, and Operations team where required
  • Support the HRM with any employee relations issues as and when directed
  • Ensure employees are up to date with screening & vetting renewal requirements such as MedFit, Wellness Assessments, Medical Licensing and expired professional qualifications, as per H-400 Screening & Vetting Policy


  • Bachelor’s Degree in human resources or Business Administration desirable
  • Minimum of 3 years’ HR administration experience, preferably with a multi-national company

Key Skills:

  • Experience of dealing with payroll processing and gratuity calculations is essential
  • Good knowledge of UAE HR practices and visa processing requirements is essential
  • Good IT skills (Word and Outlook a minimum)
  • Good communication skills both written and verbal
  • Excellent planning and organising skills

Essential Capabilities: 

  • Discretion and confidentiality when dealing with personal and sensitive information
  • The ability to take the initiative by identifying what needs to be done and doing it before the situation requires it
  • The ability to demonstrate a flexible approach and support for innovation and organisational change
  • The ability to function effectively when under pressure and prioritise tasks as required; to react quickly to changing requirements and meet deadlines
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