Iqarus has a proud history, extending over 40 years, of delivering fully-integrated healthcare solutions in complex and demanding operating environments. We operate across the medical spectrum from primary care and occupational health, to advanced pre-hospital trauma care, through to full scale laboratory, radiological, diagnostic and surgical capabilities. Our approach projects the highest standards of clinical care into the environments in which we operate, through a combination of local knowledge, multinational medical staff, integrated global clinical governance, training and medical supply. Our highly-skilled operational teams deliverfrontline and preventative services to mitigate health risk and help organisations keep their workforces safe, healthy, resilient and productive.By increasing the quality, simplicity and efficiency of health delivery we enhance our clients’ return on investment in health and in many instances, help elevate social and/or humanitarian objectives too. Our clients include multinationals and SMEs, governments, non-governmental organisations, supra-nationals, and non-governmental organisations. 

Devising optimum rotational planning in coordination with Operations Managers and deployed personnel, ensuring Client’s requirements, as set in the project contractual scope of work, are met.

Ensuring adequate coverage of personnel on medical services sites in alignment with client contractual obligations. 


Managing all travel arrangements including rotational flights, entry visas, and accommodation.


Managing on-boarding and induction of all personnel prior to deployment to site.

Informing Operations Support Centre Manager of all new deployments to ensure adequate security briefing.

Maintaining and supporting relationship with the Manpower Coordinator for recruitment needs, proactively identifying and flagging possible staffing gaps. 



Liaising with Manpower Coordinator to ensure that all documentation (i.e. qualifications, passport, etc.) are in order prior to deployment.

Tracking and following up to ensure renewal of staff qualifications and medical registration in home country.

Ensuring that requests and enquiries from deployed personnel are answered in a timely and professional manner. 

Coordination with the Medical Supplies Team to ensure staff members are issued uniforms and the correct equipment upon deployment.

Maintaining appropriate records of staff uniform and equipment allocations, return and replacement.

Coordination between deployed personnel and Medical Supplies Team for re-stocking of medical equipment.

Recording all expenses against relevant budget and escalating any financial risk to relevant Operations Manager as they arise. 


Coordinating payroll data for field staff, submitting to Project Coordination Manager on a monthly basis and dealing with any
payroll queries in a timely manner. 


Providing information related to staff travel arrangements and costs to Commercial and Finance Teams as well as Senior Management. 


Assisting the Commercial and Accounts Management teams with client enquiries/ requirements and in providing staffing documentation as part of bid processes. 


Ensuring all clinical governance issues raised by deployed personnel are reported immediately to the relevant Medical Director. 

• Preferably qualified to Degree level
• Excellent interpersonal and communication skills. 

• Fluent in English and French
• Strong planning and administrative skills. 
• Exceptional organisational skills with the ability to work on own initiative and as part of a team. 
• Critical thinking and ability to assess situations with a view to proactively pre-empt or resolve problems, liaising with relevant stakeholders.
• Result oriented, including out of standard office hours
• Resourceful with strong problem solving skills
• Ability to work under pressure whilst remaining client focused. 

• Effective time management skills and ability to efficiently manage own workload 


• Ability to correctly interpret and apply relevant company policies and procedures
• Proficient in Microsoft Office (Excel, PowerPoint and Word) 

• Previous experience in a similar role, dealing with international personnel logistics 


• Demonstrable experience in dealing with confidential and highly sensitive information 
• Demonstrable experience working in a fast-paced and demanding environment 

All your information will be kept confidential according to EEO guidelines.