HR Coordinator (Maternity Cover)

  • Foresterhill Rd, Aberdeen, UK
  • Full-time

Company Description

International SOS (www.internationalsos.com) is the world’s leading medical and travel Security Risk Services Company. We care for clients across the globe, from more than 1,000 locations in 90 countries. Our expertise is unique: More than 11,000 employees are led by 1,400 doctors and 200 security specialists. Teams work 24/7 to protect our members. We pioneer a range of preventive programs strengthened by our in-country expertise. We deliver unrivalled emergency assistance during critical illness, accident or civil unrest.

We are passionate about helping clients put Duty of Care into practice. With us, multinational corporate clients, governments and NGOs can mitigate risks for their people working remotely or overseas.

Our global services include medical and risk planning, preventive health programs, in-country expertise and emergency response for travellers, expatriates and their dependents of over 70% of the Fortune 500 companies.

Job Description

We are looking for an experienced HR coordinator who thrives in a fast past environment to join our established HR team. As a team we work together to provide a great service to our stakeholders and you'll support all areas of HR from payroll to recruitment to employee relations. Alongside a varied operational workload, you'll also be hands on with different fun projects such as healthy living initiatives, early careers recruitment and employee engagement. 

 

•    Act as the first point of contact for general HR queries, proactively managing the HR shared mailboxes on a day to day basis in line with SLA’s

•    Provide advice on HR processes and Company procedures, escalating any complex queries to the HR Advisor and / or Manager

•    Provide support for the recruitment and selection of staff, utilising the recruitment system, including advertising, responding to applications, validating technical certifications, scheduling interviews, and being a member of the interview panel

•    Use the HR System to maintain records and provide regular and ad-hoc statistical/management reports as required, including regular management information

•    Produce all correspondence and relevant documentation relating to the employee lifecycle, including offers (through the recruitment system), criminality screening checks, professional registration checks, reference requests, employment and sub-contractor contracts, changes to terms and conditions etc

•    Ensure the accurate and timely completion of notification for all payroll related people changes in the HR information system, including starters, leavers, changes to terms and conditions etc.

•    Assist with payroll data collation, input and checking processes

•    Conduct new hire inductions and leaver interviews, including enrolment on relevant e-learning courses.

•    Actively review and update the company induction presentation, recommending improvements and ensuring employment compliance

•    Assist in the review and update of Company Policies and Procedures, keeping up to date on current employment law and legislative changes which may impact the business

•    Manage the document library to ensure it is fit for purpose and maintaining the HR section of the document management system

•    Manage Maternity and Paternity cases

•    Support with minutes for consultations, sickness absence reviews, Disciplinary, Capability and Grievance hearings

•    Carry out investigation meetings as required

•    Assist on project work, supporting with data, research and input as required

•    Ensure that HR information and activity always remains confidential, is recorded accurately and in real time.

•    Develop and foster strong working relationships with key business stakeholders to achieve business and team objectives

Qualifications

  • Proven HR administrative experience 
  • Payroll experience advantageous
  • Experience in a fast paced and client focused organisation
  • Experience working with onshore and offshore populations advantageous
  • Strong IT skills in HRIS and Office packages (particularly SharePoint, ADP and Excel)
  • Ability to multitask and work under own initiative to deliver to deadlines
  • Sound understanding of integrity and compliance
  • Relationship builder with influencing skills
  • Strong team player 
  • Degree level qualification preferred

Additional Information

International SOS (www.internationalsos.com) is the world’s leading medical and travel Security Risk Services Company. We care for clients across the globe, from more than 1,000 locations in 90 countries. Our expertise is unique: More than 11,000 employees are led by 1,400 doctors and 200 security specialists. Teams work 24/7 to protect our members. We pioneer a range of preventive programs strengthened by our in-country expertise. We deliver unrivalled emergency assistance during critical illness, accident or civil unrest.

We are passionate about helping clients put Duty of Care into practice. With us, multinational corporate clients, governments and NGOs can mitigate risks for their people working remotely or overseas.

Our global services include medical and risk planning, preventive health programs, in-country expertise and emergency response for travellers, expatriates and their dependents of over 70% of the Fortune 500 companies.

Privacy PolicyImprint