Purpose of function

How the function contributes to the business of IKEA

The main objectives of Finance are to increase simplicity while securing compliance and sustained profitability to support business growth. Finance is a value adding, competent key speaking partner in the business. 

Finance Operations secures an efficient and accurate payment and settlement process for goods, transport, indirect material & service and co-worker reimbursement. The function contributes to Inter IKEA at large by:  

• Securing efficient and effective finance operations; 
• Providing valuable and relevant support to business; 
• Developing risk based internal control system

1. Verify and book commercial goods invoice, transport & logistics service invoice, indirect material & service invoice, buyer claim settlement, co-worker reimbursement and cooperate credit card reconciliation in an accurate and timely manner.
2. Generate payment proposal batch file to cashier according to payment schedule and ensure accounting payable balance cleared on timely basis. Meanwhile perform journal entry for payment rejection and account payable adjustment
3. Follow up monthly AP Analysis Report and coordinate relevant stakeholders for resolution
4. Follow up monthly AP Accrual Report analysis and periodic follow up with suppliers to issue invoice.
5. Verify VAT invoice, deduct and reconcile VAT-in and deal with invoice issue.
6. Contribute to the development of AP process and finance system
7. Understand Working Methods and cross function processes and be responsible for development of Working Instructions.
8. Communicate with business partner and co-worker on AP related query and issue and support external audit/inspection.
9. Act as a buddy to support new team members and be able to back up other team members.

• Bachelor’s degree, major in Accounting, Finance, Economics and International Trade or related field.
• 1-3 years account payable or supply chain related working experience.
• Experience in process optimization and risk control a plus
• Good skill in communication and coordination.
• Good skill in Microsoft Office (Excel, Power Point and Word).
• Good in English and Chinese, both in oral and written.