The world is changing and so is the IKEA business. Nevertheless, one thing remains forever the same ─ our vision to create a better everyday life for the many people.

Currently we are looking for two curious and creative Office Service partners who are passionate about building trust and good relationships. We offer a unique opportunity to develop a holistic view of the IKEA business. When you grow, IKEA grows too. Do you want to make a difference?

About Inter IKEA Systems and Core Business Franchise
Inter IKEA Systems B.V. is the franchisor and the owner of the IKEA Concept, including the IKEA trademarks. In Core Business Franchise (CBF) we are responsible for the IKEA strategic framework, keeping it together through an IKEA Concept which is updated, relevant, implemented and followed-up together with all IKEA trademark users.

We enable IKEA people in the value chain by developing new ways of working supported by processes, methods, tools and services. We do that by leading the development of solutions that ensure a unique and successful meeting with existing and new IKEA customers. Leading when and how IKEA expands, we enable one common way of working, with high impact at a low cost.

In our working environment everyone feels encouraged to experiment, try new ways and dare to ask: “What if…?” We care for performance with meaning, where you can develop yourself and your career globally.

Being an Office Service Partner In Business Support
The Business Support assignment is to enable IKEA co-workers and visitors to experience an environment offering inspiring & safe work places, dynamic meetings and creative learning.

Your main responsibilities in the role will be contribute to long term development within Office Services assignment for CBF locations in Sweden. You will carry out and/or support routines related to technical service of the facility and act as first line of contact for safety & security.

You will also:

• Coordinate and perform execution of the proactive local safety & security work.
• Build and maintain a good working relationship with landlords and office suppliers.
• Ensure office furnishing and equipment is well functioning and fresh as well as perform office supply replenishment routines e.g. food and drink services, office supply
• Contribute to the execution of events and large meetings e.g. arranging room setup, “fika” according to given specification
• Contribute to building and maintaining business solutions related to the offices and meeting places, e.g. visitor registration, room booking and access solutions as take responsibility of general office communication in collaboration with communicators.
• Additional be responsible for some projects connected to office service support and its development and innovation.

About you
To be able to succeed in this job, you need to share and live the IKEA values. You need to carry vast experience from working in a service profession, preferably in a multi-cultural environment.

People would describe you as a team player who love to collaborate as well as working independently. A true people person with a great willingness to offer high level of support and service. You are curious to explore and with a positive and growth mindset, you are eager to learn and try new ways of working.  A great deal of responsibility and freedom is something that makes you thrive.

Further we would like you to have:

• Knowledge of office and meeting related topics as, assigned based office environment, office communication, digital workplace, hosting events, fundamental office services as cleaning, safety & security, etc.
• Ability to organize, take initiative and work well in a changing environment
• Understanding principles and practices for stakeholder management.
• Excellent administrative and skills and attention to detail to accurately create and verify reports, lists, etc.
• Good knowledge of MS Office and relevant Business Solutions.
• Good communication skills in English and Swedish

Currently we are looking for two Office Service Partners, one permanent position and one temporary position during one year. Both positions is fulltime (40h/week) and will be located in our offices in Malmö.

Does this sound like your next challenge? Don’t wait with sending in your CV and letter of motivation in English. We will assess and interview candidates continuously as the applications come in. We really want to get to know you, so make sure you tell us why you want to work at Inter IKEA Systems and why you would be a good fit for this role. The last day of apply is March the 8th 2022.