HR Administrator

  • Delft, Netherlands
  • Full-time

Company Description

You see things a little differently. So do we. We believe that your values are more important than your CV. Come see things a little differently with us.

About us

Inter IKEA Systems (Core Business Franchise) owns the IKEA Concept and is the worldwide IKEA franchisor. We are specifically responsible for the IKEA strategic framework, ensuring the IKEA Concept is updated, relevant, implemented and followed-up – together with all IKEA trademark users.

We enable IKEA people in the value chain by developing new ways of working supported by processes, methods, tools and services. With a unique content we develop the business by leading:

  • The development of solutions that will ensure a unique and successful meeting with existing and new IKEA customers.
  • When and how IKEA expands, enabling one common way of working with high impact at a low cost.

We offer an open working environment where everyone feels comfortable to experiment, try new ways and dare to ask: “What if…?” And we offer possibilities for you to develop yourself and your career globally. Read more about us at

About the role

As one of the HR Administrators, you will be an integral part of the HR operations team within the People & Culture department. We are front facing, supporting and enabling the business through co-workers and managers within the organisation.

This is a temporary assignment for 12 months due to heavier workload related to implementation of our HR system Workday, new ways of working within the organization and an increased amount of recruitments.

In your role you ensure that the correct co-worker information is in the right systems and shared with the right people. Always with co-worker experience, rules and regulations, local legislations and simplicity in mind. You create accurate legal documents with a great eye for detail. In addition, you make sure our co-workers get a smooth joiner, mover and leaver process preparing employment contracts. Especially co-workers relocating from other countries bring a large number of steps and variables with them that need to be thought of and acted on. By making sure co-workers receive essential information and benefits at the right time you bring your part to the co-worker experience.

You also share tools, processes and insights to enable co-workers and managers to solve HR related questions such as reports and self-serve tools

About you

You are a person with a curious mind and a strong drive to enable the best co-worker experience and make us better together. Someone who is not afraid to take responsibility, is proactive yet patient, a mind for processes, and who shares and acts on new ideas and contributes to our active feedforward culture. You thrive in a lively, complex and busy environment where no day is the same and you continuously explore the “unknown”.

Working in an international work environment where everyone can be (the best version of) themselves brings out the best in you. You enjoy getting things done with the right prioritisation and speed and you have a talent to focus on details, accuracy and structure while keeping the wider picture in mind. You are able to think a few steps ahead and support a learning culture by empowering co-workers to solve more problems themselves.

More good things about you:

  • A drive to live and share the IKEA values every day.
  • Extensive experience working with HR administration as your true passion
  • Strong communication skills in both English and Dutch.
  • Comfortable navigating in ambiguity and complexity.
  • Strong knowledge and experience of working with Dutch labour and wage tax laws and regulations.
  • Analytical mind-set and ability to work with Excel and calculations.
  • Interest and aptitude for digitalisation and IT solutions.
  • Experience working with Workday as HR system is a plus
  • Organising and structuring your work comes naturally to you.
  • Ability to contribute and work closely together with peers across the totality of Core Business Franchise

A few more details for you

This role reports to the HR Operations Manager in Sweden and is mentored by the HR Operations Site Responsible in The Netherlands. The HR administrator will work closely with the other HR Administrators, Payroll and HR Generalists. The role will also work with the wider HR & Competence team in the Netherlands and Sweden and the network. Please take into account that, due to these unusual times of Covid-19, Core Business Franchise fully operates from home according to guidelines of the Dutch government.

Please send your application – CV and letter of motivation – in English latest 31st of October 2020. We really want to get to know you, so make sure you tell and show us why you want to work at Inter IKEA Systems and why you would be a good fit for this role.

If you have any questions regarding the position or recruitment process, please contact Charlotte Bakermans via phone +31 6 5008 6415 or email: [email protected]

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