Office manager

  • Veliky Novgorod, Novgorod Oblast, Russia
  • Full-time

Company Description

IKEA Industry, part of the Inter IKEA Group, is the world's largest producer of wooden furniture and is an integrated part of the IKEA value chain. IKEA Industry has 40 production units, across 22 sites in 8 countries. The current number of co-workers is now around 17500

IKEA Industry Novgorod is located in the village Podberezye in Novgorod district, Novgorod region. There are two production units working on this site — the plant produces particle board, and the furniture factory makes furniture for IKEA stores. Raw and laminated particle boards, including water-resistant and CARBON2 standard boards, are the main products of the plant. The specialization of the furniture factory is production of cabinet furniture

Job Description

  • coordination of  visa-obtaining procedures for employees
  • ensuring of social areas FIKA (goods, equipment, visualization), conference rooms (5S, equipment, visualization), office areas (stationary)
  • global company Meet & Travel policy follow up (close cooperation with country travel agency)
  • global company car policy alignment and follow-up
  • arrangement and coordination of transportation of employees (corporate buses, taxi)
  • interaction with catering company (order lunches according to the applications, order of still-room goods for coffee breaks, reports on the monthly base). Coordination of work of two canteens.
  • corporate mobile connection activity (full scope of responsibility in the frame of mobile phone/ mobile sync policy)
  • update of administrative guidelines and policies according to local needs and global company request
  • organization and support work of company archive on the yearly base
  • interaction with different service providers which perform delivery of correspondence
  • preparation of administrative budget, forecast and report
  • negotiation, managing procurement and contracts with respect to all goods and services required for provision of business support
  • control contracts with service providers (administrative area)
  • organization of visits (visit's program approval, factory tours, catering, etc.)
  • ordering of treats in relation to the production achievements
  • decorating of offices for the holidays
  • office supplies (purchase, delivery, etc.)
  • purchase of office furniture
  • organization of transfer and hotels for guests
  • organization of events for employees
  • performing other administrative functions according to requests


  • Higher education
  • Proven office management, administrative experience at least 1 year
  • Excellent written and verbal communication skills
  • Excellent time management skills and ability to multi-task and prioritize work
  • Organization and planning skills
  • Attention to details
  • PC – experienced user (MS Office: Word, Excel, Power Point)
  • English at Upper-Intermediate level, Russian - fluent

Additional Information

  • Employment according to the Labor Code of the Russian Federation
  • Permanent employment contract
  • Career growth and development opportunities
  • Corporate pension plan
  • Loyalty program of the company Inter IKEA Group
  • 15% discount on products in the IKEA range
  • Accident insurance
  • Business trip insurance
  • Voluntary medical insurance (after probation period)
  • Reduced-price meals in the canteen for employees
  • Corporate buses to and from your place of work;
  • Trips to IKEA stores
  • Additional support for employees in important life situations (marriage, birth of a child, etc.) and much more.

Complete the quest and learn about the work of different divisions of IKEA in Russia from the inside:

Welcome with your application in English till 31 August 2020

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