IKEA Range & Supply has the responsibility to develop, design, produce and supply IKEA stores with home furnishing solutions available to the many people. Each year IKEA Range & Supply introduce 2,000 new products in the IKEA stores. The total range is almost 10,000 products.

You see things a little differently. So do we. We work hard to make sure everyone’s voice is heard and that everyone can make a difference. We offer positions that challenge your skills and inspire you to grow. Come see things a little differently with us.

About you

You enjoy a dynamic, action oriented team environment and get energy from using analytical skills to understand different complex situations. The IKEA values reflect personal values. Additionally, you:

• Enjoy interacting with many different people and networks from within and outside IKEA
• Always strive to reach goals with a high level of energy and motivation.
• Work well both independently and as part of a team

About the Job

In this role, you will help contribute to growth and profitability of Inter IKEA by handling the flow of people through the business in professional and efficient manner, acting as Inter IKEA ambassador and ensure compliance to office and safety policies.

About the Assignment

In this role, you will be responsible for the following:

• Provide Front desk reception duties for the office which includes handling of all phone calls. Receive visitors in a professional manner, notifies the relevant IKEA co-worker of the visitor arrival.
• Maintain security by monitoring logbook and issuing visitor badges
• Ensure all visitors and co-workers are accounted for in case of emergency evacuation
• Support efficient operation of the office by tracking all incoming and outgoing mails and courier items
• Monitor and coordinate maintenance for office equipment (printers, coffee machine, etc.)
• Assist with ordering and administrating office supplies and goods
• Create and distribute new coworker badges
• Monitor Office Support general email inbox and take action as needed
• Conduct weekly checks of conference rooms and printer supplies
• Collect feedback and implement office policy changes as needed
• Assist with project and event planning
• Work with external vendors to provide efficient and effective services to coworkers
• Any other projects or tasks relating to office administration as needed

Must be able to read, write and speak in English

Must have 3 or more years of relevant office experience

Minimum of high school diploma is required

Must be proficient in all Microsoft Office Suite programs (Excel, Word, Powerpoint, etc)

Basic knowledge of Microsoft Publisher and Adobe Photoshop, Illustrator and Professional programs is preferred

Applicants must have the following capabilities:

• Lift at least 50 pounds
• Read, count and write accurately
• Use the computer for long periods of time
• Work both independently and as part of a team
• Multitask and manage processes
• Communicate verbally and electronically in a clear, direct and professional way with coworkers, visitors and vendors
• Capable of handling sensitive information with high integrity
• Ability to read and interpret reports and identify proactive actions that can be taken