Associate Director, Development and Communications

  • 2520 S Western Ave, Chicago, IL 60608, USA
  • Full-time

Company Description

Instituto del Progreso Latino is a community organization whose mission is to contribute to the fullest development of Latino(a) immigrants and their families through education, training and employment that fosters participation in the changing U.S. society while preserving cultural identity and dignity.  Founded in 1977 to help Latino’s learn basic skills, pass the civil service exam and obtain higher paying post office jobs, Instituto has grown to a flourishing educational center serving families across the Chicago region.

Job Description

The Associate Director of Development and Communications is to report to the Chief Development Officer. He or she is responsible for the execution, implementation and management of fund development and communications strategies within Instituto’s development and communications department, including, but not limited to: data and database management for all fund development activities; event planning, implementation, and management; donor and funder cultivation; prospect research; proposal development management; annual report and communications management; and other duties as assigned. Additionally, the associate director must have the capacity to incorporate excellent relationship cultivation and stewardship strategies into their work with internal and external partners. The Associate Director will utilize professional communication skills to articulate Instituto’s mission accurately in person, via phone, and in writing.


Essential Duties and Responsibilities



▪ Directing department data entry pertaining to grants, gifts, donors, relationships, and events

▪ Create effective tools and reports regarding fundraising, donor history and relationships, directories, mailing lists, etc. and to assist in the analysis of the effectiveness of fundraising strategies

▪ Strategizing with grant compliance and other departments execute data collection and reporting strategies



▪ Planning and managing the execution of fundraising attended events including an annual gala—including guest development, sponsorship development, auction procurement, coordination with outside vendors, event marketing, volunteer management, and on-site event coordination

▪ Directing internal and non-fundraising events – including guest development, coordinating with vendors, budgeting, marketing, on-site event management, and venue selection

▪ Managing event planning committees of staff, partners, and board members



▪ Directing income generation by writing, editing, and submitting compelling and accurate LOIs and proposals to philanthropic and corporate foundations along with local and national government granting agencies when needed

▪ Overseeing timely submission of grants by directing the maintenance of  a grants calendar, coordinating and participating in pre-proposal strategy meetings, maintaining key documents and grant support materials, and supporting the development of internal grant submission processes

▪ Coordinating with Instituto’s finance department on incoming funds, grant contracts, database reconciliation, and additional paperwork

▪Supporting prospecting research of both funder and donor prospects



▪ Development of the organization’s annual report including data collection, participant success stories, design, and dissemination

▪ Developing informational and solicitation materials, and supporting other fundraising communication projects as needed

▪ Oversee the creation and disbursement of external communications including social media and web communications, brochures, media kits, and publications

▪ Directing gift acknowledgement processes and managing donor communication and stewardship strategies



▪  Attending workshops and other skill-building activities as appropriate

▪  Participating in team meetings and other staff meetings as needed including strategic planning meetings around fundraising goals

▪ Supporting and developing the overall strategies of the development and communications department

▪ Support the development of a strategic fundraising plan and goal setting to support Instituto’s on-going work and emerging initiatives

▪ Lead the implementation of Instituto’s brand strategy and manage the creation and dissemination of key organization messaging

▪ Maintain a comprehensive base of knowledge about current Instituto programs and future initiatives being developed to support fundraising strategies

▪ Additional duties as assigned


  • Bachelor’s degree in non-profit management, political science, communications, English, or related field
  • Three - Five years of non-profit and fundraising experience, project management experience preferred
  • Database management experience
  • Gant writing and submission experience including government, private, and corporate grants
  • Proven professional writing, communications, and relationship development skills
  • Exceptionally detail-oriented and organized
  • Experience with event planning, coordination, and management
  • Ability to juggle multiple high priority projects in a fast-paced environment and react efficiently to shifting priorities or unpredictable events
  • Ability to function both independently and as a member of a team
  • Pro-active problem solving and strategic thinking skills
  • Demonstrated cultural and economic sensitivity
  • Ability to occasionally work long hours, including some evening and weekends as necessary
  • Ability to maintain a high sense of confidentiality
  • Skilled with Microsoft Office applications

Additional Information

Interested candidates send a completed employment application with a cover letter, resume, salary history and salary expectations.  All items can be included as attachments as part of your application.

Instituto is an Equal Employment Opportunity Employer.