Executive Assistant

  • Full-time

Company Description

Insightsoftware is a growing, dynamic computer software company that helps financial reporting solutions. At insightsoftware, you will learn and grow in a fast-paced, supportive environment that will take your career to the next level. We are looking for future insighters who can demonstrate teamwork, results orientation, a growth mindset, disciplined execution, and a winning attitude to join our growing team!

Job Description

We are seeking an Executive Assistant to provide confidential executive-level support to the Executive Leadership team. The ideal Executive Assistant will be a motivated self-starter who is high-energy, goal-oriented and results-driven, has a high level of integrity, and thrives in a fast-paced work environment. The company is entering a high growth mode making it an exciting time to join this dynamic team! 

What will you do?

  • Perform calendar management by planning and scheduling meetings, conferences, and travel 
  • Make travel arrangements including airfare, lodging, and transportation 
  • Produce usable information by transcribing, formatting, editing, and delivering text, data, and graphics 
  • Represent the executive team in a highly professional manner. 
  • Maintain a high level of confidence by protecting confidential information 
  • Complete various projects such as collecting and organizing information, compiling reports or presentations, etc. 
  • Carry out personal requests from time to time as needed 
  • Open, sort, and distribute incoming correspondence, including faxes and email 
  • Contribute to team effort by accomplishing related results as needed 

How will you do it?

  • Quality Management – Work output, including written correspondence, reports, and presentations, is of the highest quality 
  • Organizational Support – Skilled at planning and organizing meetings, events, and travel 
  • Confidentiality – High degree of integrity and strong ability to protect confidential information  
  • Personal Presence – Ability to conduct yourself in a professional manner and interact with varying levels of senior leadership 
  • Project Management – ability to coordinate multiple work streams and provide active follow-up on deliverables requested by the executive
  • Proactive Vision – Ability to anticipate needs of the executive and the executive team and “see around corners” to ensure seamless execution of activities. 




  • Bachelor’s degree 
  • Effective communication, presentation, decision-making, time management, organizational, and problem-solving skills 
  • Experience working with Board of Directors 
  • Proficient with Microsoft Office Suite including Excel, Word, and PowerPoint 
  • Ability to multitask and prioritize daily workload  
  • Preferred qualifications: 5-6 years of administrative and/or project management experience
  • Expense Reports and Budgeting
  • Swag management specific to ELT gifts

Additional Information

All your information will be kept confidential according to EEO guidelines.

** At this time insightsoftware is not able to offer sponsorship to candidates who are not eligible to work in the country where the position is located. **

insightsoftware About Us: Hear From Our Team - InsightSoftware (wistia.com)