Finance Assistant - Part Time - 3 Day Wk (Mon/Wed/ Fri), 6 month contract

  • 76 Discovery Rd, Dandenong South VIC 3175, Australia
  • Part-time

Company Description

Become a part of an innovative team helping to revolutionize the way publishers make books available in an on-demand world and helping to revolutionize the way that publisher content reaches readers around the world! 

Lightning Source Australia Pty Ltd, an Ingram Content Group company, is the leader in providing a comprehensive suite of inventory-free on-demand print and distribution services for books to the publishing industry. Lightning Source gives the publishing community options to print books in any quantity, one to 10,000, and provides its customers access to the most comprehensive worldwide bookselling channel in the industry.  

Job Description

THIS IS A PART TIME / 3 DAY WEEK/ MON - WED - FRI - SHORT TERM CONTRACT FOR 6 MONTHS ONLY 

PLEASE NOTE TO APPLY FOR THIS ROLE YOU ARE REQUIRED TO HAVE

 2 years related accounts AR/AP experience in a Finance Department 

Qualifications in Maths and English essential 

Job Summary 

To assist the Finance Manager in the provision of a first-class finance and administration function in support of the business.

Essential Job Duties: 

Accounts Payable

Responsible for the Accounts Payable ledger including processing and recording invoices and payment transactions.

Prepares and submits payment batches for approval and payment. (Cheque and electronic payments)

Codes, checks and enters all purchase requisitions, purchase orders, expense reports and supplier invoices within delegated authority levels

Responds to supplier and publisher queries in connection with amounts due or payments made.

Accounts Receivable/Cash Application

Responsible for the Accounts Receivable ledger including processing and recording invoices, credit notes and cash receipts.

Allocates and posts to the ledger all cash receipts daily maintaining accurate and up to date customer records.

Preparation of manual invoices and credit notes as needed

Responds to customer queries in relation to transactions and balances as required.

Ensures invoices and statements are issued and distributed to customers on a prompt and timely basis.

Credit & Collections

Responsible for ensuring compliance with credit policies and procedures

Conducts credit limit reviews and requests updates within delegated authority limits. 

Manages credit holds and resolves any outstanding issues.

Communicates with customers on overdue or disputed items. Resolves queries and disputes in a timely and efficient manner.

Local Purchasing

Raise purchase orders and liaise with suppliers.

Ensure goods are received, invoiced authorised and entered

Other Finance Administration

Carrying out month end duties and assisting the Finance Manager and Financial Accountant to ensure the management accounts are reported accurately

To be responsible for your own Health and Safety and be aware of factors affecting your colleagues in order to maintain a safe environment

To report any accidents, potential hazards to your Line Manager immediately

    Qualifications

    Experience: 2 years related accounts AR/AP experience 

    Education: Qualifications in Maths and English essential 

    • Intermediate MS Office skills, especially in Microsoft Excel, Word and Outlook
    • Experience with Oracle ERP (optional)
    • Good verbal and written communication skills
    • Good problem-solving ability
    • Able to respond effectively to changing priorities
    • Able to multitask and be proactive
    • Attention to detail
    • Able to work independently and meet deadlines
    • Basic knowledge of accounting principles and theories. 

    Essential Physical Demands:

    • Ability to sit at workstation for extended periods of time
    • Ability to work effectively using a personal computer for long periods of time
    • Ability to operate computer equipment, including keyboard and monitor, phone equipment and other necessary office equipment

    Additional Information

    Perks/Benefits:

    • Competitive salary
    • Generous holiday plus Public Holidays
    • 9.5% Superannuation Pension
    • Free onsite parking
    • Free Hot drinks
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