HR Administrator

  • Full-time

Company Description

Informa Markets, a division within Informa, creates global platforms for industries. We organise over 500 large-scale branded and transaction-oriented events in 14 specialist markets. These are typically not-to-be-missed annual events where buyers and sellers build relationships, see and show products and do business.

We also provide year-round online platforms where companies showcase their businesses and products and buyers conduct research, generating valuable leads, and we provide data and digital content that supports the flow of knowledge and transactions in markets.

Job Description

As an HR Administrator, you will be responsible for administering all HR-related documentation in order to ensure a range of human resource services can be effectively delivered across business divisions. Primarily, you will ensure that HR information is kept up to date and accurate, including employee and company records, both electronically and paper based, as well as updating the HR Information System (HRIS) as well as preparing the monthly payroll.  You will also be the main point of contact for basic employee queries and labour relations (visa processing partner, contacts with UWV and tax authorities).

Job accountabilities:

Key Performance Indicators

  • Creating and maintaining employee records.
  • Timely and coordinated visa processing activities.
  • Updating of HR information in appropriate systems.
  • Responding to and resolving general employee queries in a timely manner.
  • Regularly recommending improvements to HR policies and procedures working together with the HR Advisor.

Main Duties & Responsibilities:

Labor Relations

  • Initiate and track visa processing activities for new visas, renewals and cancellations, 30% ruling application in conjunctions with our external immigration lawyer Vialto.
  • Collect and prepare visa documentation for submission to our Immigration lawyer (Vialto) (e.g. personal details form, visa copy/cancellation copy, extensions). Inform employees on the progress of their application.
  • File all documentation in the employee records (electronic and paper based).
  • Maintain all contacts with UWV portal (registration of maternity-, paternity leaves, sickness etc.) and Belastingdienst/Tax authorities.

Employee Benefits

  • Provide first point of contact for all Netherlands based colleagues on administrative enquiries.
  • Complete administration for Aegon pension and/or other employee benefits (Fiscfree, Travel / Commuting).
  • Liaise with our Broker on pension queries and organize pension meetings (2x per year for new employees).
  • Ensure that new starters on the payroll are onboarded effectively, including ensuring they are provided with IT equipment and liaising with the appropriate teams to enable a smooth onboarding process.
  • Escalate any queries to the Head of HR.

General HR Administration

  • Management of the HRIS (Oracle), Payroll and Zorg van de Zaak sick leave registration systems to ensure colleague profiles are maintained and accurately updated with any changes throughout the month, end of service etc. Ensure colleague files are maintained alongside this.
  • Prepare, run, and submit payroll each month to our in-house payroll team and external payroll provider (ADP)
  • Produce all change, parental leave, absence, flexible working and any other ad hoc letters upon request. Preparation & management of contracts and new starters documents via the candidate management system (Smart Recruiters) o a day to day basis.
  • Oversee Oracle set up of temporary staff and contractors across the business, ensuring appropriate documentation is dept and system is renewed when needed.
  • Create and update employee records – electronically and paper based, including:
  • Preparing monthly reports (HC reports etc.)
  • Track and update employee data (e.g. passport & visa expiry dates). 
  • Ensure employee contact information is current and updated
  • Update the new joiners and leavers reports. 
  • Prepare PO’s for processing (HR) invoices for Finance department.
  • Keep UWV portal up to date.

Other 

  • Participate in EMEA HR projects
  • Continually update knowledge and skills through professional development activities. 
  • Perform any other duties commensurate with this role
  • Able to prioritise work tasks and meet deadlines 
  • Proactive 
  • Interpersonal and customer facing skills  
  • Cultural awareness and sensitivity 

Qualifications

MINIMUM EDUCATION LEVEL: 

  • Educated to diploma level or equivalent 

BACKGROUND KNOWLEDGE, SKILLS & EXPERIENCE: 

Essential 

  • Significant experience working within HR administration (Corporate environment is a plus) 
  • Knowledge of NL statutory law / legislation / procedures (UWV, WvP)
  • Knowledge of HRIS/ORACLE
  • Speaks and writes clearly and fluently in English and knowledge of Dutch is adventagous 
  • Computer literate and proficient in the use of Microsoft Word and Excel 

Additional Information

Why work at Informa?

Employee experience is very important to us at Informa. On top of joining a supportive, diverse and ambitious team that welcomes all types of candidates. We are also flexible with different working patterns and prioritize promotions internally.

Our benefits include:

  • Freedom & flexibility: colleagues rate us highly for the flexibility and trust they receive and most of us balance time in the office with time working remotely
  • Great community: a welcoming culture with in-person and online social events, our fantastic Walk the World charity day and active diversity and inclusion networks
  • Broader impact: take up to four days per year to volunteer, with charity match funding available too
  • Career opportunity: the opportunity to develop your career with bespoke training and learning, mentoring platforms and on-demand access to thousands of courses on LinkedIn Learning. When it’s time for the next step, we encourage and support internal job moves
  • Time out: 24 days annual leave, rising to 27 days after two years, plus a birthday leave day and the chance to work from (almost!) anywhere for up to four weeks a year
  • Get three for one: A ShareMatch scheme that allows you to become an Informa shareholder with free matching shares
  • Stay well: Use FiscFree to purchase a gym subscription or a new bike with tax benefits.
  • Strong wellbeing support through EAP assistance, mental health first aiders, a healthy living subsidy, access to health apps and more
  • Recognition for great work, with global awards and kudos programmes
  • As an international company, the chance to collaborate with teams around the world 

We know that sometimes the 'perfect candidate' doesn't exist, and that people can be put off applying for a job if they don't fit all the requirements. If you're excited about working for us and have most of the skills or experience we're looking for, please go ahead and apply. You could be just what we need! We believe strongly in the value of diversity and creating supportive, inclusive environments where our colleagues can succeed.  As such, Informa is proud to be an Equal Opportunity Employer.  We do not discriminate on the basis of race, color, ancestry, national origin, religion, or religious creed, mental or physical disability, medical condition, genetic information, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity, gender expression, age, marital status, military or veteran status, citizenship, or other protected characteristics under federal, state or local law.

See how Informa handles your personal data when you apply for a job here.

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