Executive Assistant

  • Full-time

Company Description

Informa Markets provides customers and partners around the globe with opportunities to engage, experience and do business through live, virtual and hybrid events, specialist digital content and actionable data solutions. People are at the heart of Informa Markets. Our business thrives on the passion and entrepreneurship of our 4000+ colleagues, who deliver over 500 international events and brands in more than 40 countries across the globe. Using our industry insight, comprehensive portfolio of markets, contents, and digital resources, we are passionate about creating platforms for our customers to connect and shaping environments that enable businesses to flourish.

Job Description

An executive assistant to provide executive and local working culture support to SVP and leadership team, as well as general administrative tasks.

Role Accountability and Duties:

• Serve as Informa’s main contact for suite within a co-working space, light office management responsibilities

• Receive and distribute mail

• Process and code invoices

• Coordinate quarterly local volunteer/service project events/opportunities

• Serve on Office & Culture Crew

• Execute event plan for semi-annual, two-day portfolio conferences. Tasks include: negotiate and manage hotel contract and colleague room reservations, manage F&B, serve as on-site liaison with venue, assist with post-event feedback acquisition and analysis, assist with invited VIP guests and manage off-site party

• Serve on the planning committee for local edition of annual corporate event

• Monitor and assist hiring managers with new colleague onboarding plan, to include distribution of pre-boarding welcome kits

• Assist with travel for SVP as needed

• Manage SVP’s calendar

• Assist with agendas for bi-weekly leadership team meetings

• Arrange and schedule conference calls for members of leadership team

• Create and manage portfolio-wide vacation calendar

• Approve expense reports as needed and other support for SVP

• Opportunity to travel to trade shows, in varying on-site roles

• Provide general administrative support to leadership team as needed

• Take on ad-hoc administrative projects as needed

• Provide support to other executive assistants (vacation coverage, collaborative projects, etc). Communicate need and coordinate same for self.

Qualifications

What you bring to the team: 

• Minimum of five years of administrative experience or professional office experience

• Excellent time management skills

• Proficiency with Word, Excel

• Proficiency with PowerPoint, Salesforce, SAP is a plus

• The ability to work well without close supervision

• The ability to multitask

• Keen attention to detail

• Strong organizational skills

• Excellent customer relations skills

• The ability to work away from home overnight as needed

• The ability to work long hours during shows

• Attendance in co-working suite two days per week minimum

Additional Information

We offer:

• Competitive compensation

• Access to LinkedIn Learning and other development/training opportunities

• Health and Wellness Benefits (medical, dental, eye)

• 401K and Matching

• Generous PTO policy

• Work-life balance

• Additional discounts through various partnerships.

Informa Markets is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

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