Job Tile: Administrative Assistant

Contract: 6 Months  (contract to hire)

Location: Cedar Rapids, IA

Job description:

• Supports one or more individuals, but normally works in a confidential and highly responsive relationship with management at a more senior level of responsibility and discretion (Manager).
• Types and assembles data (i.e. tables, charts, reports, and memorandums) from verbal or written instruction; applies basic knowledge of equipment capabilities to plan details of formatting, spacing and page layout.
• Proofreads typed data ensuring proper spelling, punctuation, and grammar usage; may perform minor document revisions to ensure clarity. - Composes letters, memorandums, and recurring reports without dictation, for appropriate signatures.
• Compiles data from numerous sources and produces summary reports as required under general direction.
• May involve mathematical calculations and tabulations in accordance with established methods.
• Establishes, maintains and revises departmental files and readily identifiable control files for matters in progress.
• Receives and prioritizes telephone calls, business visitors, and incoming mail; routes mail and inquiries to proper personnel.
• Interfaces with departmental personnel concerning routine reporting and exchange of information requiring minimal interpretation to proper personnel.
• Maintain calendars, schedule appointments, arrange departmental meetings/conferences, and attend meetings to take notes.
• Transcribes recorded dictation for memorandums, correspondence, and reports as required.
• Coordinate morale events for department
• Coordinate travel for departmental personnel.
• May track and maintain departmental budgets and assist management in determining budget requirements.
• May prepare materials for departmental meetings. Interfaces with personnel from numerous Rockwell departments and possible external contacts to exchange information requiring limited interpretation or discussion.
• High School Diploma or equivalent plus 6 years’ experience.
• Cooperation - Recognizes that individual goals contribute toward accomplishing team outcomes.
• Coordinating - Demonstrates the ability to circulate information through the proper channels.
• Customer Service Orientation - Generally applies fundamental service techniques and adheres to proper customer procedures when interacting with customers.
• Dependability - Demonstrates the ability to follow through with work assignments and support management's policies and procedures.
• Detail Orientation - Is able to provide the status of work assignments at any time and can quickly produce any documentation or information that is need.
• Information Management - Uses various software packages to maintain and update documents and records.
• Relationships - Displays a compassionate attitude toward the needs of others.
• Stress Tolerance - Remains professional during stressful situations.

• High School Diploma or equivalent plus 6 years’ experience.

Candidates must be US Citizenss