Payroll Coordinator - 6 Month Contract

  • Brampton, ON, Canada
  • Full-time

Company Description

Current Indigo employees should apply through the Internal Mobility page using your email address.

Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 200 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.


  • We love books and all things beautiful
  • We are Canada’s Cultural Department Store
  • Books are our heart and our soul and Great Books are JUST the Beginning…

We play by the following rules:

  • We exist to add joy to our customers’ lives each and every time they interact with us and our products
  • Our job is to create joyful moments for our customers
  • We treat each other the way we’d treat a valued friend
  • We inspire each other to do our best work
  • We seek to ignite creativity and innovation every day
  • We give back to the communities in which we operate

Job Description


The Payroll Coordinator will ensure timely and accurate processing of all assigned payroll sections, including review of automated hours download, processing changes to employee information, cheque distribution, legislated employee remittances and Records of Employment.   

  • Collect, review and download all data related to hours worked from relevant systems 
  • Execute all payroll functions for assigned employee groups 
  • Receive, review and action employee information changes   
  • Liaise with client groups regarding payroll issues 
  • Maintain personnel files, including filing and/or digitizing 
  • Transmit Records of Employment; respond to all government agency inquiries 
  • Prepare ad hoc payroll reports  
  • Prepare or support manual journal entries, as required  
  • Prepare and distribute relevant payroll documents such as T4s and paystubs 
  • Respond to external employment verification requests 
  • Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes 
  • Proactively identify and anticipate customer expectations and needs 
  • Embrace and seek out technology that creates high tech and high touch solutions for Indigo’s customers 
  • Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them 
  • Collaborate with others to drive flexible and iterative solutions, quickly and easily 
  • Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself 
  • Model Indigo’s beliefs and convey a positive image in everything you do 
  • Celebrate diversity of thought and have an open mindset 



  • Degree or diploma in Accounting, Finance or Human Resources 
  • 2 years’ experience in a similar role 
  • PCP Certification considered an asset 
  • Experience with ADP payroll platforms required (PaySpecialist experience preffered)
  • Experience with SAP is considered an asset
  • Intermediate proficiency in Microsoft Office suite of programs, specifically Excel and Outlook 
  • Thorough understanding of all relevant provincial and federal employment legislation 
  • Demonstrated problem solving skills 
  • Excellent communication skills, both written and verbal 
  • Superior customer service skills 

Additional Information

Indigo Books & Music is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources if you require accommodation. We will work with all applicants to accommodate their individual accessibility needs.