Payroll Specialist
- Full-time
Company Description
Current Indigo employees should apply through the Internal Mobility page using your @indigo.ca email address.
Dedicated to telling stories and creating experiences, Indigo is always looking for bright, energetic and customer-focused people who can help bring our exciting mission to life in one of our more than 200 Indigo, Indigospirit, Chapters and Coles stores across Canada. We offer a variety of exciting opportunities at our retail stores, distribution centres, and home office for people who share our passions and want to be part of a dynamic and enriching culture.
WHO WE ARE
- We love books and all things beautiful
- We are Canada’s Cultural Department Store
- Books are our heart and our soul and Great Books are JUST the Beginning…
We play by the following rules:
- We exist to add joy to our customers’ lives each and every time they interact with us and our products
- Our job is to create joyful moments for our customers
- We treat each other the way we’d treat a valued friend
- We inspire each other to do our best work
- We seek to ignite creativity and innovation every day
- We give back to the communities in which we operate
Job Description
WHAT YOU’LL DO:
The Payroll Specialist ensures timely and accurate processing of high-volume hourly and salaried payrolls, including review of automated data uploads, processing status change forms, legislated employee remittances and Records of Employment.
- Timely and accurate processing of high-volume payrolls for both salaried and hourly employees across Canada in compliance with employment standards legislation and company policies
- Timely and accurate processing of low-volume salaried and hourly payroll in the US
- Review and upload automated data interfaces (hours, employee changes etc.)
- Receive, review and action employee information changes (hires, terminations, increases)
- Process quarterly and annual bonus payments
- Prepare ad hoc payroll reports
- Produce Records of Employment; respond to all government agency inquiries
- Prepare or support manual journal entries, as required
- Assist with the preparation of government remittances
- Liaise with human resources or store management teams on payroll issues
- Maintain personnel files, including filing and/or digitizing
- Assist with the year-end process and production and distribution of T4s and W2s
- Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes
- Proactively identify and anticipate customer expectations and needs
- Embrace and seek out technology that creates high tech and high touch solutions for Indigo’s customers
- Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them
- Model Indigo’s beliefs and convey a positive image in everything you do
- Celebrate diversity of thought and have an open mindset
- Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes
- Embrace, champion and influence change through your team and/or the organization
Qualifications
WHO YOU ARE:
- Bachelor’s degree or college diploma in Accounting, Finance or Human Resources
- 3 years’ experience processing high volume payroll
- Certified Payroll Compliance Practitioner preferred
- Experience with ADP payroll platforms, preferably PaySpecialist
- Proficiency in Microsoft Office suite of programs, specifically MS Excel
- Experience processing US payroll is considered an asset
- Thorough understanding of payroll practices and related provincial and federal legislation
- Demonstrated problem solving, and crisis management skills
- Strong organizational skills and high attention to detail
- Excellent communication skills, both written and verbal
- Ability to adapt to a quickly changing, fast-paced environment
- Team player
Additional Information
Indigo Books & Music is committed to treating all people in a way that allows them to maintain their dignity and independence. We believe in integration and equal opportunity. Accommodations are available upon request for all applicants with a disability throughout the recruitment process. Please contact Human Resources if you require accommodation. We will work with all applicants to accommodate their individual accessibility needs.
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