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Job Title: Coordinator

Exemption Status: Contractor/Hourly

Purpose:

The successful candidate for this position will be responsible for coordinating all non-investigative aspects for US pharmaceutical manufacturer’s product diversion team such as: maintaining the repository for all files and records related to diversion investigation; scheduling and recording inter-departmental meetings; ensuring the collection and financial reporting of all monetary recoveries; performing administrative tasks related to diversion team activities; and ensuring documentation of the overall task flow. The candidate must have experience with coordinating activities in an office environment. An understanding of computing and MS Office Suite productivity software is a must.

Responsibilities:

1.       Coordinate with all stakeholders to ensure all processes are documented in accordance with current policies and guidelines.

2.       Review and consolidate all related self-disclosure communications to aid in analytical research to detect diversion.

3.       Coordinate the financial process flow to ensure complete accountability for recovered funds and keep management abreast of the cash flow operations.

4.       Conducts all facets of the financial process to collect and receive monetary recoveries as well as the documentation of other investigation results that show the effectiveness of the program.

5.       Coordinate between departments and operating units in resolving day-to-day administrative and operational matters.

6.       Schedule and coordinate operational meetings and other events and take minutes at specified meetings to ensure full documentation of program activities.

7.       Work closely with the Director to streamline inter-department activities to achieve an optimal workflow.

8.       Prepare business correspondence to entities involved in the investigations to document and confirm their status along the workflow.

9.       Maintain overall record-keeping for the diversion program to ensure compliance and operational goals are met.

10.   Perform other general office-support functions as required by the Director.

Knowledge, Skills and Experience Requirements:

The job requires:

·         Associate Degree preferred

·         3 years direct work experience in coordinating inter-departmental programs

·         Advance computer skills and proficiency with the Microsoft Office Suite productivity software.

·         Excellent organizational and analytical skills and the ability to work as a team, as well as independently, with little supervision.

·         Highly organized with ingenuity in developing workflows that will create efficient processes.

·         Excellent communications skills.

Supervisory Responsibility:

This position supports the executive team and is responsible for input regarding hiring of staff.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work:

This is a full-time contract position, and general hours of work and days are Monday through Friday, 9AM to 5PM. This position regularly requires long hours and frequent weekend work.

Travel:

This position may require domestic travel less than 10%.

Work Authorization/Security Clearance (if applicable):

US Citizen

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

The job requires:

• Associate Degree preferred
• 3 years direct work experience in coordinating inter-departmental programs
• Advance computer skills and proficiency with the Microsoft Office Suite productivity software
• Excellent organizational and analytical skills and the ability to work as a team, as well as independently, with little supervision.
• Highly organized with ingenuity in developing workflows that will create efficient processes.
• Excellent communications skills

All your information will be kept confidential according to EEO guidelines.