Senior Accounts Payable Specialist

  • 111 S Nursery Rd, Irving, TX 75060, USA
  • Full-time
  • FLSA Status: Exempt

Job Description

PURPOSE:
Responsible for accounts payable including maintenance of vendors W-9’s and 1099 status, processing of invoices, and assisting with weekly check run.  Freight liaison between division, carriers and freight auditor.  Approve expense reports and enforce the p-card program.  This position also supports the month end close process through accurate and timely posting of invoices, tracking invoices and accounts associated with monthly accruals, communicating with manager about month expenses that affect financial statements.

KEY RESPONSIBILITIES:

•    Administer Accounts Payable for the division  
o    Ensure approval compliance for all vendor invoices in accordance with the expenditure authorization policy (EAA)
o    Match invoices with all necessary supporting documents
o    Enter all invoices, including expense invoices, into the accounting system on a timely basis
o    Analyze expenses and investigate variances; research and resolve accounts payable issues with vendors
o    Assist with the weekly check run, including identifying vendors to be paid based on terms, matching checks with invoices, obtaining required signatures for checks and mailing payments to vendors
o    Assist with wire transfer and ACH payments and recording payments in the accounting system based on information from the banking website
o    Responsible for new vendor setup, including obtaining vendor W’9, TIN verification, and setting up new vendor in the accounting system
o    Maintain vendor master files, updating vendor W’9 and 1099 Status
o    Assist in month end accruals through tracking unbilled invoices

•    Administer freight for the division
o    Serve as the main contact for freight questions from carriers, freight auditor and division operations personnel
o    Resolve freight invoice questions and other general issues
o    Work through client resolution and exception files from freight audit daily
o    Ensure terms, bill to, ship to on invoice match our Bill of Lading


•    Recognize issues and perform self-directed analysis to resolve or elevate to next level
•    Perform administrative duties to include maintaining and filing of departmental records, retrieving files, and printing reports
•    Utilize ITW Toolbox to drive simplification of accounts payable processes and procedures
•    Strict adherence to division and corporate financial, safety and other policy and procedures
 

 

Qualifications

SKILLS AND COMPETENCIES:

·       Able to understand financial statements

·       Able to work independently and know when to elevate issues for resolution

·       Able to influence behaviors of non-accounting division personnel

·       Able to manage time effectively, prioritize the tasks and meet tight deadlines

·       Able to communicate clearly, both orally and through written communication, with vendors and internal division personnel

·       Strong organizational skills and attention to detail

·       Computer literate and proficient in Microsoft Word, Excel, and Outlook

EDUCATION AND EXPERIENCE

·       High School diploma, Bachelor degree in accounting field preferred

·       5 years related work experience including but not limited to Accounts Payable and Sales and Use Tax

·       Experience with freight, shipping/billing terms, and Incoterms preferred

·       Experience with freight/logistic management companies preferred

·       Experience sales and use tax returns preferred

Additional Information

All your information will be kept confidential according to EEO guidelines.

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