Join the INgrooves team!

At INgrooves Music Group, we are committed to powering creativity in today’s dynamic music marketplace by providing the best distribution, marketing, and rights management tools and services to content creators and owners. We develop state-of-the-art, cost-efficient, and scalable technology platforms. Our partners benefit from our experienced, knowledgeable people, unparalleled commitment to customer service, and thoughtful marketing solutions that drive results. We aspire to be the most transparent and solution-driven partner for all of the labels and artists we work with.

What does it take to be successful at INgrooves?

Passion

For making things happen. For a great working environment.

Business Acumen

The successful candidate aligns with the INgrooves culture by being solutions-oriented, collaborative and leveraging best practices.

Interpersonal/Communication Skills

The successful candidate will be open minded, personable and enjoys working well with everyone. They build and foster strong relationships and effective partnerships with cross-functional teams.

Executing for Results

The successful candidate will demonstrate an ability to generate strategy, develop strategic planning, and translate into actionable plans with timely execution and accountability.

Leadership/Collaboration

Establishes and maintains positive working relationships, operates with integrity, influences and supports others, and remains open to ideas and better ways to get things done.

Problem Solving

The successful candidate will be self-motivated and have a demonstrable record of resolving issues and providing solutions. Demonstrates eagerness and ability to learn quickly and leverages a flexible mindset in response to shifting dynamics, adversity and/or change.

The position of Office Manager/HR Assistant is responsible for overall management and maintenance of the Victoria office in addition to providing administrative support to our Engineering, Human Resources, IT, and Executive Teams.

The Office Manager/HR Assistant will be reporting to the Head of Human Resources. This position is based in the Victoria, BC office.

Key Responsibilities

Administrative Duties:

• Reply to email and phone queries
• Set up conference and video calls as required
• Schedule meetings in Outlook and/or Google calendar
• Sort and distribute incoming and outgoing mail, and courier needs
• Coordinate travel for employees
• Process month-end corporate card expense report
• Maintain inventory, and order office supplies
• Order weekly office snacks
• Order office lunches as necessary
• Facilitate monthly ProPASS program
• Coordinate with accounting department for invoice payments
•  Assist with general office organization, maintenance, and work flow
  

HR Support:

• Create, maintain, and update confidential HR records
• Support and assist Head of HR
• Provide employee relations support in a professional and confidential manner
• Manage all aspects of benefits administration (Canada)
  
• Facilitate and deliver new hire on-boarding and orientation
• Develop, Plan, and coordinate employee events
• Ensure a great company culture

Skills and Experience

• High level of proficiency with MS Office suite (word, excel, power point)
• Strong written and oral communication skills
• Professional demeanor and impeccable customer service skills
• Great attention to detail
• Maintains and exercises a high degree of discretion and confidentiality
• 1-2 years’ experience in office management preferred
• Familiarity with current BC Employment Standards and other HR policies is a plus
• IT skills helpful

All your information will be kept confidential according to EEO guidelines.