IFS is a billion-dollar revenue company with 5000+ employees on all continents. We deliver award winning enterprise software solutions through the use of embedded digital innovation and a single cloud-based platform to help businesses be their best when it really matters–at the Moment of Service™.

At IFS, we're flexible, we're innovative, and we're focused not only on how we can engage with our customers, but on how we can make a real change and have a worldwide impact. We help solve some of society's greatest challenges, fostering a better future through our agility, collaboration, and trust.

We celebrate diversity and accept that there are so many different perspectives in this world. As a truly international company serving people from around the globe, we realize that our success is tantamount to the respect we have for those different points of view.

By joining our team, you will have the opportunity to be part of a global, diverse environment; you will be joining a winning team with a commitment to sustainability; and a company where we get things done so that you can make a positive impact on the world.

We're looking for innovative and original thinkers to work in an environment where you can #MakeYourMoment so that we can help others make theirs.

If you want to change the status quo, we'll help you make your moment. Join Team Purple. Join IFS.

We are now looking for a Supplier Onboarding & Assurance Executive for the Supplier Onboarding and Compliance process with a good understanding and experience in Global Procurement Operations, Supplier Assurance and Contract Management.

Principal Accountabilities:

• Review all new suppliers for supplier assurance during the onboarding process and perform periodic supplier assurance for selected existing suppliers.
• Collaborate with internal budget owners, procurement category managers, accounts payable, and legal teams to obtain requirements and data to onboard suppliers.
• Engage with category managers to evaluate suppliers regarding CSR and sustainability, IT and Financial risk assessment, etc., at the supplier selection stage.
• Collaborate with HR and engagement managers to onboard contractors and ensure that contracts are at IFS terms and conditions and approvals are in place. Also, as part of the global contractor process, coordinate with the engagement manager to ensure that project configurations are created and active for contractor time reporting.
• Engage with the Talent Acquisitions (TA) team to perform background checks and ensures contracts in IFS terms and conditions are completed for HR agency onboarding. Work with TA teams to confirm that time reporting requirements are necessary for the contractors recruited through agencies and advise on the project requirements.
• Engage with Sustainability, IT security, HR, Audit, and other compliance teams to ensure that supplier onboarding checklists for relevant areas are in place and advise category management teams to adhere to those conditions at the early stage of the supplier selection process.
• Manage supplier master data to ensure faultless P2P operations. This task covers onboarding the supplier to IFS Cloud using the supplier onboarding request and assigning the correct purchase part to the supplier profile.
• Manage supplier documentation through Osca (IFS Assyst) and SharePoint.
• Implement best practices for category management initiatives through supplier master data: Work with the Procurement Intelligence team and category managers to understand basic data necessary for intelligence reporting and implement the required changes in the supplier module with the support of the POE team.
• Offboard suppliers when required by business units and category managers.

Skills and Experience:

The successful candidate is likely to have/be able to demonstrate the following:

• Knowledge and experience in regulations and standard practices related to supplier onboarding.
• Global experience in P2P systems and contract management.
• Knowledge and experience in category management, internal accounting, and finance policies and practices.
• Ability to manage own workload, planning and prioritizing as needed. Results-oriented.
• Ability to take a logical and systematic approach to resolve issues, think outside the box, and weigh all available options to make an informed decision where a precedent may not already exist.
• Ability to quickly understand the IFS operational structure and actively build internal networks.
• Excellent verbal and written communication skills and command of spoken English.
• Adaptable to change and able or willing to learn new skills and develop expertise.
• Ability to understand and interpret data and good attention to detail.

Excellent relationship-building skills with both our internal & external customers.

You hold a degree in business administration, supply chain, information technology, finance, or a related field.

• Excellent computer literacy (proficient in MS Excel, Word, PowerPoint), Visio, and MS Project is helpful.
• Experience with global ERPs including SAP, Oracle, and any IFS products is preferred.
• 3-5 years experience in a hands-on role supporting global Procurement/P2P/ERP function.
• Understand general accounting practices and financial policies that support P2P.

Interviews and selections are being made continuously. If you are interested, apply as soon as possible, no later than 31st October 2023. 

As a step in our recruitment process, all final candidates will undergo a background check, to get us an understanding of our future employees.

We respectfully decline all offers of recruitment and/or advertising assistance.

IFS Fact
IFS develops and delivers enterprise software for customers around the world who manufacture and distribute goods, build and maintain assets, and manage service-focused operations. The industry expertise of our people and solutions, together with a commitment to delivering value to every one of our customers, has made IFS a recognized leader and the most recommended supplier in our sector. Our team of 4,000 employees and growing ecosystem of partners support more than 10,000 customers around the world challenge the status quo and realize their competitive advantage. Learn more about how our enterprise software solutions can help your business today at ifs.com.