At IFS you will work in a growing, global enterprise software company where informal hierarchies promote simplicity and trust with responsibility. We work every day with customers who continue to challenge their markets and competitors. As a challenger ourselves, we partner with our customers to guide them through their digital transformations and extract the most value out of our software solutions. We take pride in ensuring that our employees are able to achieve the company goals as well as develop their career. We are an equal opportunity employer and value diversity at our company. We believe empowered autonomy, committed colleagues and being part of a winning team are the keys to our success and what makes us great!  

We are #ForTheChallengers and if that resonates with you, we would love to hear from you! 

We are looking for highly motivated Personal Assistants for the Senior Leadership team (SLT), in the Research & Development (R&D) organization. The SLT work together closely and meet once a week. The Senior Leaders have very busy calendars and would need assistance in managing their daily calendars and scheduling. You would be working with other Executive/Personal Assistants and team members, for scheduling and relaying communication.

Our team of Executive Assistants (EA’s)/(PA's) work in a fast pace environment to ensure efficiency for IFS and our Leaders. Our greatest challenge, and equally our greatest gift, is that we are a Global Team. IFS is made up of people from all over. This is a great experience to learn from others, but you will need to juggle and be aware of multiple time zones.

Communication is key in a fast pace environment that works around the clock in every time zone. We use Microsoft Outlook for calendars, scheduling, and email. We use Microsoft Teams for our meetings, chat and storing of files. Other tools consist of (but not limited to) Microsoft Forms, PowerPoint, Word, SharePoint and Workplace.

Our internal Business Systems is where you’ll navigate expenses for the SLT. Making sure you are proactive in getting these submitted prior to the deadline and following-up with Senior Leaders and Approvers.  

Outline of Duties and Responsibilities

• Managing multiple calendars and scheduling meetings
• Managing multiple expense reports
• Creating spreadsheets and tracking tasks
• Creating and editing documents and/or presentations
• Following up with Senior Leaders and the Admin Support Team

• Highly motivated and an engaged employee
• Proactive and cognizant of deadlines
• Works efficiently and comes prepared
• Someone with a ‘ready to learn’ attitude
• Able to work in a fast pace environment and willing to ask questions

Interviews and selections are being made continuously. If you are interested, please apply as soon as possible. 

As a step in our recruitment process, all final candidates will undergo a background check, to get us an understanding of our future employees.  

We respectfully decline all offers of recruitment and/or advertising assistance.  

IFS FACT 

IFS develops and delivers enterprise software for customers around the world who manufacture and distribute goods, build and maintain assets, and manage service-focused operations. The industry expertise of our people and solutions, together with a commitment to delivering value to every one of our customers, has made IFS a recognized leader and the most recommended supplier in our sector. Our team of 3,700 employees and growing ecosystem of partners support more than 10,000 customers around the world challenge the status quo and realize their competitive advantage. Learn more about how our enterprise software solutions can help your business today at ifs.com.