We are a global team of dedicated and experienced Landscape architects, engineers, architects, planners, designers and technology professionals who share a common desire – to help our clients create livable, sustainable, and advanced urban environments.

IBI Group is now proudly a part of Arcadis. Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.

Contract administrator supporting the architecture and construction teams in multiple offices throughout the US East Region.  Role is based out of our Binghamton, NY office. 

Responsibilities:
Supporting Construction:

• Handle projects in construction – Prepares contracts, tracks and distributes contractor startup, including contracts, insurance, and bonds, tracks RFI’s and submittals, processes supplemental instructions, tracks costs and processes payment applications, change orders, and proposal requests. Prepares close-out documents for contractors, including tracking and distributing.
• Assists with correspondence to prime contractors, clients, construction managers, attorneys, and insurance representatives.

Specification Assistance:

• Assist with project specifications, SED paperwork, and reviewing specifications prior to bid.
• Assists in compiling drawings and specifications submissions to clients and SED.  
• Prepares and distributes Owner/Contractor agreements.
• General Tasks:
• Provides principal administrative support for the office including drafting correspondence, reports, and spreadsheets; assisting with answering phones; opening and distributing mail.
   

General Tasks:

• Provides principal administrative support for the office including drafting correspondence, reports, and spreadsheets

• Associates degree
• 5 years experience in an office setting
• Very strong computer desktop skills required, including Microsoft Word, Excel, Outlook, PowerPoint. Knowledge of Adobe Creative Suite, a strong plus.
• Self-motivated, strong team player
• Highly proactive and detail oriented in a fast paced environment 
• Effective communication (verbal and written) in English
• Comfortable communicating with clients/consultants
   

Arcadis IBI Group is pleased to provide a competitive benefit package and pays association dues and licensing fees. The Ohio offices enjoy summer hours year-round with Friday afternoons off. 

Our employees will find a design environment where collaboration is at the core of the business. We proudly support our team members through continuing education, completion of licenses and certifications, memberships in professional societies, seminar and conference attendance.

• Robust Extended + Medical Benefits
• 401k Match
• Participation in Incentives Program
• Remote Work Options or Hybrid WFH-Office Schedule depending on the needs of the business
• Coverage of Licensing Fees and Annual Dues to Professional Associations
• Professional Development & Self-Directed Learning Resources

Arcadis IBI Group is proud to be an Equal Opportunity Employer.  As an Equal Opportunity Employer, we are proud to support the growth and equality of our people through initiatives like our Mentorship Program, Global Women’s Network, and Diversity & Inclusion Council.

Past industry experience that would be relevant for this opportunity: Land Development Engineer, EIT, Project Engineer, Civil Engineer, Civil Analyst, work with the City of Cincinnati or City of Columbus, Civil Designer, Project Designer.  The salary range for this role is 45,000 to 55,000 USD annually.  

We request applicants submit a RESUME highlighting relevant work experience; please limit PDF files to 10MB. For design related roles, we also require a portfolio to review. We thank all applicants for their interest. However, only those selected for an interview will be contacted.

As part of Arcadis IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer (as applicable under state law). These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence, drug testing and driver’s license record. 

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