We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire – to help our clients create livable, sustainable, and advanced urban environments.

From high-rises to industrial buildings, schools to state-of-the-art hospitals, transit stations to highways, airports to toll systems, bike lanes to parks, we design every aspect of a truly integrated city for people to live, work, and play.

Our collaborative and combined approach focuses not only on creating the best solutions today, but also determining the right solutions for tomorrow. We believe cities in the future must be designed with intelligent systems, sustainable buildings, efficient infrastructure, and a human touch.

At IBI, we’re defining the cities of tomorrow.

Our values:

Integrity – We do what is right.

Partnerships – We work together.

Excellence – We pursue design excellence.

Innovation – We embrace ingenuity.

Community – We build community.

Here's how we work:

IBI Group's Toronto West office is seeking a talented Proposal Coordinator to join our marketing team!

This opportunity will allow you to combine your top notch writing, marketing and project coordination skills to the next level and grow your knowledge of the Architectural, Engineering and Consulting Industry. Our team works on innovative and exciting projects that you can be a key part of! Reporting to the Proposal Team Lead, this opportunity will allow a successful candidate to work directly with directors, project managers and a diverse set of disciplines and clients. The role involves proposal coordination and production, maintaining pre-qualification status, office social events, and coordination with other business development and marketing professionals in the firm.

As the Proposal Coordinator with our Toronto West office, you will have the opportunity to work on a diversity of projects across multiple disciplines from Architecture, Civil Engineering (Transportation, Mechanical, Electrical, Structural) and more.  You would be joining a talented team that is incredibly diverse, busy and known to be the life of the party!

Most of the things you'll work on:

• Coordinate with Proposal Team Lead and technical staff to prepare proposals, including collecting and analyzing business related information, writing, designing, editing and producing proposal documents
• Review and analyze in-bound proposal requests (such as RFP, RFQ, EOI, SOA, etc.), and develop proposal structure and content to respond to these requests
• Respond to requests for marketing-related information to support promotional or business development activities, including qualification packets, brochures, and award submittals
• Support interview and presentation preparations
• Update and maintain marketing materials library, including staff resumes, corporate profiles, project descriptions, and sub-consultant information
• Ensures that a high level of professionalism and quality is communicated through content, layout and the use of visuals that is consistent with the corporate brand and vision
• Liaise with corporate and regional graphics departments to update and produce new marketing materials, including brochures, project sheets, and presentations
• Maintain and organize marketing databases including project descriptions, resumes, and photos
• Perform market research for professional leadership
• Respond to other IBI Group offices’ special requests as it relates to marketing and business development
• Serve as a primary contact for event planning for both internal staff and external client functions
• Monitor and distribute procurement opportunities on an as-needed basis

You'll need to have:

• 1+ years of related experience in the A/E/C or related industry;
• Diploma or Undergraduate Degree in English, Marketing, Communications, Business, or another related field preferred;
• Has a good Sense of urgency with experience in managing multiple tight production deadlines in a fast-paced environment;
• A passion for document creation and production, including the assembly of content and components from multiple sources and an appreciation for content structure and graphic layout;
• Comfortable coordinating and motivating multiple contributors, many of whom are senior level individuals;
• Must be Proficient working with Adobe Creative Suite 4+ Cloud (Photoshop, Illustrator and InDesign)
•  Proficiency in 2016 Microsoft Word/Excel/PowerPoint 
• Superior English Language skills;
• Excellent writing, editing and grammar skills;
• Excellent communication, organization, attention to detail and problem solving skills;
• Enthusiastic attitude and strong work ethic;
• Flexibility to work with a variety of personalities;
• Must be prepared to work outside of normal business hours to meet delivery schedules;
• Must be able to work efficiently and well under pressure;
• Strong multi-tasking and time management skills;
• Strong team player.

Interested applicants must share their portfolio showcasing their work experience with Adobe Creative Suite 4 

Located at 175 Galaxy Blvd #100, Toronto, the office is close to the Airport and easily accessible via most public transport and major highways

Our employees enjoy our small office feel and all the perks of a big office support system. You’ll have direct access to management while benefitting from our enthusiastic and helpful organizational resources team. The floors are open concept and creative and represent our collaborative approach to projects. As a global architecture, engineering and technology design firm, IBI Group also has offices across the country, continent and world.” 

As part of IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer. These could include: work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence and driver’s license record. #IBI

We thank all applicants for their interest. However, only those selected for an interview will be contacted. IBI Group is proud to be an Equal Opportunity Employer.