IBI Group:

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire – to help our clients create liveable, sustainable and advanced urban environments. From high-rises to high end research buildings, schools to state-of-the-art hospitals, transit stations to highways, airports to toll systems, bike lanes to parks, we design every aspect of a truly integrated city for people to live, work and play.

Our collaborative and combined approach focuses not only on creating the best solutions today, but also determining the right solutions for tomorrow. We believe cities in the future must be designed with intelligent systems, sustainable buildings, efficient infrastructure and a human touch.

At IBI, we’re defining the cities of tomorrow.

The Role:

Based in our award winning Cardiff studio and working with the Education team across UK&I, this role will provide broad analytical, administrative and research based support to the Regional Sector Leaders within our Learning+ team.

The role is preferably full time, however we can be flexible for the right candidate and would consider 4 days a week / shorter working hour options.

Responsibilities and Duties:

• Coordinate the preparation of monthly reports and issue to the sector team
• Liaise with Finance team for preparation of financial reporting
• Extract information from financial and ERP systems and produce reports for Regional Sector Leads
• Receive market intelligence reports, filter and distribute to sector team
• Extracting information from subscribed newsletters and compiling for Learning+ email distribution list
• Undertake desktop study / information gathering to support market intelligence exercise

Administrative support to Regional Sector Lead(s):

• Manage requests from staff received and provide responses to ‘standard’ items
• Provide holding response / link to relevant contact for external clients / contacts
• Coordinate diary booking with Regional and Studio Sector Leads and external contacts
• Coordination of responses to global Learning+ team and requests for support from colleagues outside of UK&I region

Supporting sector business development and marketing activity through:

• Tender / bid response
• Coordination of central resource library of template fee examples etc for bids / fee proposals
• Event organisation / attendance
• Collation of addresses and distribution / contact lists

• Excellent MS knowledge:
  • Advanced Excel skills for reporting and maintaining databases and undertaking market intelligence analysis
  • Advanced Word skills, ability to touch type, ability to manage large documents using advanced tools
  • Ability to prepare presentations / deal with graphics / manage file sizes appropriately within Powerpoint
• Confident and able to deal with senior management requests in an appropriate manner
• Able to deal with confidential information both externally and internally within IBI - absolute discretion required
• Excellent written English and the ability to review text and proof read
• Demonstrates initiative
• Proactive and able to ‘head off’ issues before they become a problem
• Thorough with a focus on detail
• A ‘self-starter’
• Ability to operate (mostly) with minimum line management intervention
• Works well under pressure in a dynamic workplace environment
• Experience within, or an interest in, the Design or Building sectors would be warmly received

We are an Equal Opportunities Employer and we welcome applications from all suitably qualified candidates regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation.