Founded in 1939, Hopkins House is a nonprofit institution that operates education enriched preschool academies, summer discovery camps, and a college and career development institute, that help build the foundation for 21st century achievement and success in the new global economy.

SUMMARY DESCRIPTION: Assists in maintaining financial records, processing accounts payables disbursements, collecting accounts receivables, processing payroll and taxes, ordering supplies, enforcing financial policies and procedures, and preparing financial reports.

JOB DUTIES & RESPONSIBILITIES:

• Processes accounts payable disbursements to vendors.

• Collects accounts payables (i.e. tuition, fees, and government subsidies) on behalf of students.

• Processes payroll, disburses paychecks, and disburses payroll taxes and other withholdings.

• Orders office and other supplies.

• Assists in maintaining financial records by analyzing balance sheets and general ledger accounts.

• Provides financial status information by preparing special reports and projects.

• Corrects errors by posting adjusting journal entries.

• Maintains general ledger accounts by reconciling accounts receivable detail and control accounts; adjusting entries for amortizations prepaids; analyzing and reconciling retainage and accounts payable ledgers; preparing fixed asset depreciation and accruals.

• Secures financial information by completing database backups; keeping information confidential.

• Maintains accounting controls by following policies and procedures; complying with federal, state, and local financial legal requirements.

• Updates job knowledge by participating in educational opportunities; reading professional publications.

• Accomplishes accounting and organization mission by completing related results as needed.

• Such other related duties as may, from time-to-time, be assigned.

JOB TASKS:

• Processes and
  maintains check requests, purchase orders, advances, and petty cash
• Disburses A/P checks
• Prepares tuition and space rental invoices
• Collects payments and prepares bank deposits
• Prepares payroll and tax payments
• Maintains list of fixed assets
• Prepares records for financial audits
• Prepares financial reports
• Maintains list of fixed assets
• Prepares weekly cash flow statements
• Prepares monthly budget and comparison reports
• Prepares quarterly budget and comparison reports

Associate's Degree or higher, plus 2 or more years of related professional experience.

Must have general math and/or accounting skills, attentive to details and confidentiality, and awareness of SFAS rules; and, general experience in small business or nonprofit financial management, and proficiency in Quickbooks and MS Excel.