Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Overland Park, KS; Milwaukee, Wisconsin; Indianapolis, Indiana and Omaha, Nebraska. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Successful law firm seeks a New File Memo Clerk for our downtown Chicago headquarters.  Candidate must be detail-oriented and have comprehensive experience with the legal profession. This position requires a highly motivated, organized professional capable of functioning in a fast-paced, challenging legal environment. Please forward cover letter, resume and salary requirements for consideration.

Schedule:

Monday-Friday:  8:00 a.m. -  4:00 p.m. or 9:00 a.m. - 5:00 p.m.

Position Summary:

This New File Memo Clerk position is primarily responsible for sorting through and organizing new file materials to identify and extract pertinent information needed for proper file assignment. They will be responsible for combining all file materials received electronically, via disc and/or paper files. They will be responsible for updating client information to keep the database current. The New File Memo Clerk will also work closely with the File Opening team and open new files when necessary. In addition to filing, legal file clerks may perform other clerical duties, such as handling mail, faxing, using a copy machine, maintaining a calendar, managing office equipment and ordering supplies. In addition to clerical duties, law clerks may also act as a courier to make deliveries and pickups within the downtown Chicagoland area.  A potential candidate should be able to lift 50 lbs.

Essential Job Functions:

·        Creating new file memos for new files received and combining all referral materials.

·        Keeps cases organized by establishing and organizing files; monitoring calendars; meeting deadlines; documenting actions; inputting information into file database and case management software.

·        Update electronic database when client preferences and contact lists are modified.

·        Backup for new file opening.

·        Docketing.

·        Review mail and other related documents pertaining to worker’s compensation cases.

·        Ensure documents are properly delivered to the appropriate venue.

·        Maintain daily calendar and computer files. Ensure tasks are completed timely and properly documented.

·        Accomplishes organization goals by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

·        Maintaining records attendant to court proceedings.

·        Other related duties as assigned.

Education, Skills and Qualifications:

·        High school diploma or GED (or equivalent) required; Associate or Bachelor degree preferred.

·        0-2 years of experience supporting a legal office or working in the legal industry.

·        Working knowledge of court rules and procedures.

·        Microsoft Word and Outlook experience required; Adobe and Excel experience preferred.

·        Outstanding organizational, interpersonal, and administrative skills.

·        Excellent attention to detail with the ability to multi-task.

·        Excellent communication and proofreading skills.

·        Must be self-motivated and able to meet deadlines under pressure.

·        Must have the ability to work as part of a team, as well as to work independently.

·        Organization, Planning, Attention to Detail, and Dependability.

·        Firm and Client Confidentiality required.

Benefits include: Medical, Dental, Vision, Critical Illness, Accident, Group and voluntary term life insurance, STD/LTD, FSA, HSA, EAP, 401(k)/Roth retirement plan with company match. 

All your information will be kept confidential according to EEO guidelines.