Hennessy & Roach, P.C. is a law firm defending employers in Workers’ Compensation and defendants in General Liability matters. H&R is based in Chicago with additional offices in Springfield, Illinois; St. Louis, Missouri; Milwaukee, Wisconsin; Indianapolis, Indiana, Omaha, Nebraska, and Overland Park, KS. The firm handles matters throughout the States of Illinois, Indiana, Iowa, Missouri, Nebraska, Kansas and Wisconsin. Founded by Thomas G. Hennessy and James P. Roach on May 17, 1993, the firm continues to grow.

Successful law firm seeks a part-time File Clerk for our Indianapolis location.  This position requires a motivated, detail-oriented, organized professional capable of functioning in a fast-paced, challenging legal environment. Please forward cover letter, resume for consideration.

Schedule: Monday through Friday, 15-20 hours per week during peak times:  10:00 a.m. to 2:00 p.m.  

Position Summary:
The File Clerk is responsible for following a filing system and organizing records, such as letters, legal documents, case files, correspondence, invoices and memoranda according to that system. They locate and retrieve requested files, as well as prepare legal document indices, file folders and labels. They are responsible for keeping files up-to-date. In addition to filing, the file clerk may perform other clerical duties, such as handle incoming phone calls, handling mail, faxing, using a copy machine, transcription and maintaining a calendar.

Please apply and include cover letter, resume and salary requirements for confidential consideration.

Essential Job Functions:

• Answer incoming calls and direct calls quickly and accurately, conveying appropriate information to receiver and ensuring caller has positive experience.
• Process mail, scan in documents and save to files.  Make sure filing for every attorney is completed and up to date.
• Assist attorneys with electronic and mail filing  with state and federal courts and administrative agencies.
• Keeps cases organized by establishing and organizing files, monitoring calendars, meeting deadlines, documenting actions, inputting information into file database and case management software.
• Prepare status emails and correspondence.
• Prepare subpoenas.
• Close files.
• Maintain records attendant to court proceedings.
• Save emails in Time Matters document management software for attorneys.
• Maintain daily calendar and computer files.
• Ensure tasks are completed timely and properly documented.
• Other related duties as assigned.

• High school diploma or GED (or equivalent) required; Associates or Bachelor’s degree a plus.
• 0-2 years of experience supporting a legal office or working in the legal industry preferred.
• Proven history of excellent customer/client service.
• Working knowledge of court rules and procedures preferred.
• Microsoft Word and Excel experience required, PowerPoint experience a plus.
• Transcription experience is a plus.
• Outstanding organizational, interpersonal, and administrative skills.
• Excellent attention to detail with the ability to multi-task.
• Excellent communication and proofreading skills.
• Must be self-motivated and able to meet deadlines under pressure.
• Must have the ability to work as part of a team, as well as to work independently.
• Organization, Planning, Attention to Detail, and Dependability.
• Firm and Client Confidentiality required.

Benefits, if eligible, include: 401(k)/Roth retirement plan with company match. 

All your information will be kept confidential according to EEO guidelines.