Ko wai mātou - About us:

Hato Hone St John has been serving New Zealanders and working to save lives since 1885. As well as providing Ambulance Services, our programmes and team of over 11,000 staff and volunteers are helping to build strong, resilient communities across the motu; supporting everyone in Aotearoa to live healthier, happier and longer lives.

He aha te tūranga - About the role:

This 12-month fixed-term role provides high-level administrative and coordination support to district leaders, helping to deliver key priorities for the Emergency Ambulance Service. Based in Christchurch City, this is a full-time position working 40 hours per week, Monday to Friday. You’ll be the primary point of contact for the District Operations Manager and wider District Leadership Team for their administrative needs.

Key skills required:

• Provide day-to-day administrative support to the District Operations Manager, including diary, email and calendar management
• Actively contribute to the District Leadership Team through administration, coordination, critical thinking, and ongoing support
• Draft, prepare, and compile reports, statistics, correspondence, response manuals, and staff compliments/complaints
• Carry out all general administrative tasks, including monitoring office supplies and raising purchase orders
• Prepare professional documents including correspondence, reports, memos, and presentations, ensuring these meet required standards and deadlines
• Coordinate meetings and district events as required
• Provide subject matter expertise in relevant systems and software, such as Microsoft Office, Adobe, and the Purchase Order System
• Maintain organised and up-to-date filing systems, ensuring district materials reflect the latest policies and procedures
• Coordinate and manage travel bookings and related logistics
• Complete other general administrative duties as required

Ko wai koe - About you:

This role will suit a highly organised and experienced administration professional, ideally with 3+ years’ experience in a medium to large organisation. Experience within the health sector would be an advantage.

Key skills required to be successful in this role:

• Proven experience in diary management and working to tight timeframes and deadlines
• Comfortable working in a busy, fast-paced, and constantly changing environment
• Skilled at working within and improving established processes
• Strong and accurate typing skills
• Confident in stakeholder engagement and communication
• Proficient in Microsoft Office (intermediate to advanced level)
• Excellent verbal and written communication skills, with a high level of attention to detail
• Able to work well both independently and as part of a team
• Sound knowledge of administrative systems and processes

Me pēhea te tuku tono - How to apply

Click “I’m interested” before applications close on Wednesday 30th July 2025 - please upload a covering letter addressed to James Stewart

For further information please contact Sammie Potter, Recruitment Advisor on 09 526 0528 x 8437 or [email protected] to arrange a confidential discussion.

Please note: all appointments are subject to satisfactory completion of pre-employment checks. This does apply to current members as well. 

At Hato Hone St John, we embrace diversity, welcoming everyone to bring their authentic selves to work. We value unique perspectives, fostering inclusivity to better serve our communities, and we’re committed to creating a workplace where everyone belongs.

E pōhiritia nei e mātou, te whānau o Hato Hone St John, ngā rerekētanga o ia tāngata ki te haramai.  E āwhinatia e mātou I ngā whakaaro rerekē, kia mahi pai I roto I ngā hāpori katoa.  Ko tā mātou nei haepapa, kia hanga tētahi āhuru mōwai mā tatou, kia mahi haumaru ai.

If you need accommodations for accessibility, please reach out to the recruiter listed for equitable participation in our recruitment process.

Research shows that women and people from under-represented groups are less likely to apply for roles when their experience doesn’t match the job description perfectly. If you’re excited and think you have what it takes, we want to hear from you! Even if your experience doesn’t align 100%. Please apply or contact the recruitment advisor listed on the advertisement for a kōrero.