About the company

With eight design studios worldwide, chances are you've encountered our work. We specialise in architecture, landscape architecture, interior design, and urban design. Our diverse, multi-disciplinary team brings together a wealth of skills and perspectives that unlock the economic, social, and cultural potential of projects.

Across our studios we connect insight and creativity, creating a better future by designing the world’s best places – places people love, is what drives us.

At Hassell, we're dedicated to sustainability and regenerative design. Our designers play a pivotal role in shaping a better future for communities and our planet. Join us in making a lasting impact.

We’re looking for an experienced Bid Coordinator to join our Global bid team, based in the Sydney Studio. If you thrive on driving best practice bid process in a creative environment and are passionate about delivering high-quality and distinctive bids, this is your opportunity to contribute to exciting projects and grow your career.

As a key member of our business development team, you’ll manage the end-to-end bid process, ensuring timely, high tailored creative submissions. Collaborating closely with our leaders and technical experts, you’ll create standout, client-focused proposals using Adobe InDesign, all while maintaining Hassell’s high standards and brand consistency.

You will proactively engage with Principals and work with the BD team, coordinating pipeline of major pursuits in Sydney through to preparing submissions and following up on debriefs.

The Bid Coordinator will proactively participate in the global bid team, contributing to a collaborative and supportive environment, including leading submission for other studios, sharing best practice, reporting and continuous improvement initiatives.

This role offers exposure to exciting projects and the chance to work closely with senior leaders, paving the way for career development opportunities in areas such as business development, strategy, and design communications.

What you’ll do:

• Collaborate with Leaders to coordinate bid submissions, prioritising tasks and managing deadlines.
• Oversee and participate in the end-to-end bid coordination process; work across multiple bids within the studio and organisation, demonstrating expertise in managing complex multidisciplinary bids.
• Collaborate with internal stakeholders to gather, refine, and tailor content.
• Design professional, visually engaging documents using Adobe InDesign.
• Review and refine submissions to ensure quality, accuracy, and compliance.
• Contribute to the wider Business Development function in the studio, including marketing collateral and client engagement.
• Continuously improve processes for greater efficiency and better outcomes.
• Drive a culture of design excellence that sets Hassell apart, ensuring bids showcase distinctive and innovative solutions, collaborating with the Marketing Comms team to enhance design quality.
• Elevate bid quality across Hassell by sharing best practices with studios worldwide.

• 5 + years experience in bid coordination, marketing or similar role
• Exceptional Adobe Suite skills (particularly InDesign)
• Demonstrated ability to execute design ideas using various digital technologies at a high expertise level
• Experience producing high-quality submissions
• Ability to manage multiple stakeholders and deadlines effectively
• Understanding of branding guidelines tailored to client needs
• High accuracy level with attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Qualification in Graphic Design (desirable

Why Hassell?

Our team enjoys a wide range of benefits to support their development and well-being:

• 16 weeks paid parental leave for both primary and secondary carers. 
• A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility
• Inter-studio transfer opportunities 
• Wellbeing benefits 
• Development and training opportunities, including access to online training programs and our People Coach program. 
• Study assistance.

Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.

Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.

Our Sydney studio is located on Gadigal Country. We acknowledge and respect the Gadigal people as the original Custodians of the land upon which we work. We honour their Elders, past and present, whose knowledge and wisdom has, and will, ensure the continuation of cultures and traditional practices.

Apply Now!

We're a fast-paced and proactive practice, so we don't wait until applications close to review them.

In order for your application be considered please submit your CV.

Diversity and Inclusion at Hassell

At Hassell, we are committed to fostering an inclusive and equitable hiring process. As part of your application, we invite you to complete voluntary diversity questions. This anonymous data helps us measure our progress and hold ourselves accountable to our diversity and inclusion goals.

Please note that this information is entirely confidential, hidden from the hiring team, and has no impact on your application. By sharing this data, you help us ensure our processes are inclusive and fair for everyone.