Happiness Coordinator

  • 2420 NE Sandy Blvd, Portland, OR 97232, USA
  • Full-time

Company Description

Happy Brain Science is a small company with a big mission: to help people apply solid science to boost happiness and engagement at work. We deliver keynote presentations, workshops, coaching, and consulting. We offer an online course and a card game that teaches happiness at work. Founded in 2011, we are blessed to have repeat clients including DreamWorks, Intel, Boeing, HP, Activision, Blizzard, NBC, and Nike. 

Job Description

You will work closely with the founder and Chief Happiness Officer to:

  • Provide internal and external support to ensure Happy Brain Science runs smoothly.
  • Provide a wide variety of secretarial, clerical, and administrative support to the small team of local and remote employees and contractors. This includes creating, editing, and finalizing documents, correspondence, and research using Word, Excel, Google Docs and Survey Monkey.
  • Calendar management, booking travel arrangements, and booking meeting rooms.
  • Assist with coordinating client logistics, including client correspondence, contractual details, travel planning, and research. Maintain records about clients.
  • Respond to information and customer requests with friendly, accurate, and timely information.
  • Provide bookkeeping assistance using Quickbooks Online, including preparation of sales receipts, invoicing, business documentation, and financial coordination.
  • Coordinate office supply and equipment purchase and equipment maintenance.
  • Handle customer orders in a timely manner, including product packaging and shipping/delivery.
  • Provide support for WordPress website and online marketing products, including content edits, product updates, and coordination.
  • Complete basic office tasks such as reception, filing, and mailing.
  • Various other occasional tasks as needed. We're a small startup; almost anything can happen! :)


We require:
  • You are intelligent, conscientious, kind, and calm.
  • You are organized and interested in getting the details right, and helping others do the same.
  • You are a quick learner, results-oriented, and take pride in a job well done.
  • You have strong skills with office products, including Microsoft Office and Google Apps, particularly word processing and spreadsheets.
  • You have great customer service and relationship building skills.
  • You have some experience with bookkeeping.
  • You enjoy creating and improving systems for supporting clients, staff, and products.
  • You enjoy variety.
  • You have experience with business websites.
  • You value happiness and would like to help make the world a happier place.
We desire:
  • Ability to make simple edits to WordPress websites.
  • Quickbooks skills.
  • Social media skills, and/or marketing interest or background.
  • Ability to create and/or edit graphics and/or videos.
  • Experience using ActiveCampaign or other CRM software.
  • Experience using Prezi.

Additional Information

All your information will be kept confidential according to EEO guidelines.

Fair compensation will be negotiated depending on your experience and abilities. We offer paid vacation and sick time, as well as profit sharing bonuses. We do not offer health insurance or similar benefits at this time. 

We will consider the right applicants who could work 30-40 hours a week. 

Please bold one sentence in your application letter that states why you want to work with Happy Brain Science and would be great for the job. 

Videos To Watch