As a Switchboard Office Assistant, you will be responsible for arrangements of business travel and meetings. You will be responsible also for tasks in connection to administration and office management.

Key responsibilities: 

• Assist all local travelers (outgoing/incoming) with international business travel according to travel routine: it includes hotel bookings, local transportation, local and international flight tickets booking, reconfirmation of tickets, issuing invitation letters, etc. 
• Book accommodation, train/flight tickets and taxi transfers in connection to Openings/Rebuilding of H&M stores across Poland.
• Invoice management - cost settlement by department for travel bookings and office orders.
• Update colleagues about new office routines and create relevant information flow about changes.
• Liaise with service providers in case something is not working properly (including feedback).
• Operate telephone lines/mailbox and manage meetings setup.
• Arrange events for colleagues in the office, i.e. monthly meetings, holiday events, Team Days.
• Stock management of office supplies and ensure documentation workflow – couriers, mail post.

To be successful in the role as Switchboard Office Assistant just like everyone at H&M, we believe you are #PositivelyCharged, social, open, communicative and ambitious team player full of drive and optimism.

What you need to succeed: 

• Experience on similar / administrative position 
• Outgoing personality and positive attitude.
• Fluent in Polish & English – both spoken and written.
• Strong organizational and analytical skills.
• Strategic thinker and problem solver.
• Creativity and thinking out of the box.
• Ability to work under time pressure.
• Good computer skills (MS Office).
• You believe in the power of teamwork.
• You have a positive growth mindset, you are inspired by challenges, you love learning, and you truly believe that resilience is essential for great accomplishment.

This is a full-time position with local located in Warsaw, Poland. The Switchboard - Office Assistant is part of the HR Department.

Sounds interesting? Apply your CV in English as soon as possible but no later than October 20th, 2024.

Benefits

We offer all our employees at H&M Group attractive benefits with extensive development opportunities around the globe. All our employees receive a staff discount card, usable on all our H&M Group brands in stores and online. Brands covered by the discount are H&M (Beauty and Move included), COS, Weekday, Monki, H&M HOME, & Other Stories, ARKET, Afound. In addition to our staff discount, all our employees are included in our H&M Incentive Program – HIP. You can read more about our H&M Incentive Program here.  

Additionally, what’s in it for you: 

• 25% discount in all H&M brands
• H&M Incentive share scheme (HIP)
• Sport card or access to Multilife Program with employer’s contribution for you & optionally for dependent members
• Life insurance in attractive price
• Private medical insurance with employers’ contribution for you & optionally for dependent members
• Bonus for referring a friend to work in H&M
• Glasses compensation
• Regular feedback from your manager and colleagues, so you can grow 
• Possibility of growing within the company (over 70% of our recruitment processes are internal) 

…& more  

In addition to our global benefits, all our local markets offer different competitive perks and benefits. Please note that they may differ between employment type and countries.  

Inclusion & Diversity   

H&M is a part of H&M Group. At H&M Group, we’re determined to create and maintain inclusive, diverse, and equitable workplaces throughout our organisation. Our teams should consist of a variety of people that share and combine their knowledge, experience, and ideas. Having a diverse workforce leads to a positive impact on how we address challenges, on what we perceive possible and on how we choose to relate to our colleagues and customers all over the world. Hence all diversity dimensions are taken into consideration in our recruitment process.   

We strive to have a fair and equal process and therefore kindly ask you not to attach a cover letter in your application as they often contain information that easily can trigger unintentional biases.  

Company Description 

H&M is a fashion brand that offers the latest styles and inspiration, from fashion pieces and unique designer collaborations to affordable wardrobe essentials. Our business idea is fashion & quality at the best price in a sustainable way.  Learn more about H&M here.